# B - Governance Process

In accordance with the Ontario Colleges of Applied Arts and Technology Act, 2002 , Governors serve on the Board without remuneration; however, the College does reimburse Governors for expenses incurred in the normal course of College business.

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[Open original PDF →](https://www.northerncollege.ca/uploads/2025/07/B12_Travel-Expenses.pdf)

Referenced from: [Board of Governors](/pages/about/board-of-governors/)

## Document text

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## B - Governance Process

## Background

In  accordance  with  the Ontario  Colleges  of  Applied  Arts  and  Technology  Act,  2002 , Governors  serve  on  the  Board  without  remuneration;  however,  the  College  does reimburse Governors for expenses incurred in the normal course of College business.

The Ministry's Broader Public Sector (BPS) Directive on Expenses requires designated BPS organizations to establish expense rules.  The directive further sets out requirements that must be included in each organization's expense rules.

## Policy

It is a policy of the Board of Governors of Northern College to reimburse Board members for travel costs incurred while travelling on sanctioned College business based on actual costs supported  by original,  detailed receipts,  and  within  expense  rules  established  in accordance with BPS allowable expenses.

Kilometrage reimbursement  rates  for  Governors  using  personally  owned  vehicles  on College business are set by the Management Board of Cabinet and are available from the Board Office. The Northern College Administrative Policy and Procedure on Travel and Hospitality provides further details on allowable expenses and is also available from the Board Office.

All  travel  claims  for  governors will  be  approved  by  the President,  Board Chair  or their designate and reimbursed per the College Travel and Hospitality Policy. Travel claims for the Chair will be approved by the First Vice-Chair.

## Procedure

Expense claim  forms/online  links  will be  obtained  from  and  returned  to  the  Board Executive Assistant who will submit to the President, Board Chair or designate. Board members  will  be  compensated  for approved travel  and  related College  business expenses  including travel,  meals,  accommodations  and  conference  registration,  in accordance  with  BPS  allowable expenses and  the  Northern College  Travel  and Hospitality Procedure.

The individual claimant is responsible for selecting the most economical means of travel whenever  possible. All  expenses  claimed must  be  supported  by original,  detailed receipts.

Policy#:

B-12

Approved: 2022-03-08

Revised:

2022-02-10

Motion:

2022-02-22

## Travel Expenses - Board Members

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<small>Source: [https://www.northerncollege.ca/uploads/2025/07/B12_Travel-Expenses.pdf](https://www.northerncollege.ca/uploads/2025/07/B12_Travel-Expenses.pdf)</small>