# B - Governance Process

The Northern College Board of Governors believes in being accessible to the communities the College serves. In that regard, the following shall ensure accessibility for presentations that are relevant to the work of the Board, and an orderly manner in which presentations are to be made.

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[Open original PDF →](https://www.northerncollege.ca/uploads/2025/07/B13_Presentations-to-the-Board.pdf)

Referenced from: [Student Handbook](/pages/students/handbook/)

## Document text

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## B - Governance Process

## Background

The  Northern  College  Board  of  Governors  believes  in  being  accessible  to  the communities the College serves.  In that regard, the following shall ensure accessibility for presentations that are relevant to the work of the Board, and an orderly manner in which presentations are to be made.

## Policy

The  Board  of  Governors  may  receive  delegations,  presentations  and/or  briefs  at  the Board meeting, subject to the following procedure.

## Procedure

1. Any interested group that wishes to meet with or present a brief to the Board will contact  the  Executive  Assistant  to  the  Board  at  least  three  weeks  prior  to  a scheduled  Board  meeting  (Board  meeting  dates  are  available  on  the  College website).  The group will provide the following information:
2. 1.1 the  name  of  the  organization  and  the  names  of  the  people  who wish to meet with the Board;
3. 1.2 the name and contact information of the person designated by the group as their spokesperson;
4. 1.3 the topic to be discussed, with a brief summary of the main points.
2. The Board Chair, in consultation with the President will decide to grant or deny requests.  Should the request be granted, the Executive Assistant to the Board will advise  the organization/group  of the time and  date  for  the  meeting/ presentation and request a copy of the presentation that will be included in the Board  package.    Should  a  request  be  denied,  the  Chair  will  bring  this  to  the attention of the Board at the first meeting of the Board following the denial.  The organization/group will be advised via written correspondence from the Chair as to the rationale for denying the request.
3. Delegations will be limited to a predetermined time specified by the Chair, and notified accordingly.
4. A  delegation  may  make  an  oral  or  written  presentation  to  the  Board  and  be questioned by Board members about the presentation.

## PRESENTATIONS TO THE BOARD

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04-01-22

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5. Individuals or groups appearing before the Board will be welcomed/introduced by the Chair.  The spokesperson will be reminded about how much time is available to present and will be permitted to make their presentation without interruption. Following  the  presentation,  the  Chair  will  ask  if  there  are  any  points  the governors would like clarified.  When the Chair is satisfied that all points have been clarified, the Chair will close the presentation by thanking the spokesperson and informing them that the Board will consider the matter.
6. The spokesperson, or individual(s) named by the spokesperson, will be informed of any action taken by the Board pertinent to the presentation.  At no time during the meeting will members of the Board or staff enter into direct discussion with the  spokesperson  or  any  member  of  the  delegation,  except  to  clarify  a  point made in the presentation.  The matter may thereafter be directed to the President for further consideration, if appropriate.
7. Questions concerning the foregoing should be directed to the Chair of the Board.

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<small>Source: [https://www.northerncollege.ca/uploads/2025/07/B13_Presentations-to-the-Board.pdf](https://www.northerncollege.ca/uploads/2025/07/B13_Presentations-to-the-Board.pdf)</small>