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NORTHERN COLLEGE

Chair McGirr moved the meeting into the General Session, time noted at 10:30 a.m.

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NORTHERN COLLEGE

BOARDOFGOVERNORSMEETINGNO.396

GENERAL SESSION

Friday, September 23. 2011 10:00 a.m.

PRESENT:

Board:

  • D. McGirr (Chair)

  • R. McBean (First Vice-Chair)

  • D. Wyatt (Second Vice-Chair)

  • D. Bérubé (Governor at large)

  • F. Gibbons (President)

  • T. Rosko

  • J. Plaunt

  • L. Irvine

  • M. Miller

  • M. Milinkovich

  • N. Bolduc

  • G. Kemp

  • C. Bender

Staff:

  • P. Fortier, Executive Assistant, Office of the President and Board of Governors
  • P. MacLean, V.P., Academic and Student Success
  • L. Charbonneau, V.P., Finance, Administration and Aboriginal Services
  • R. Pineault

REGRETS:

  • J. Brunski

  • S. Louttit

1. OPENING PROCEDURES

(a) CALL TO ORDER

Chair McGirr moved the meeting into the General Session, time noted at 10:30 a.m.

(b) CHAIR’S REMARKS

On behalf of the Board, Chair McGirr welcomed everyone to the General Session.

Elk Lake Eco Centre Elk Lake

2. AGENDA

(a) MODIFICATIONS/ADDITIONS/DELETIONS

Nil.

(b) ADOPTION

Moved by: D. Berube Motion Seconded by: M. Miller 79-11 THAT the agenda for the Meeting No. 396 of the Board of Governors of Northern College of Applied Arts & Technology dated September 23, 2011 be adopted as presented. Carried

3. CONFLICT OF INTEREST - DECLARATIONS

The Chair called for disclosures of actual, potential, or perceived conflict of interest. None were expressed.

4. COMMENTS/PRESENTATIONS

President Gibbons provided the Board with first-year postsecondary program enrolment statistics for fall 2011. Data available on September 21 st indicates that in addition to two years of sustained growth, the college’s enrolment has increased by 10%. The President shared enrolment data for each of the campuses and indicated today’s statistics do not reflect nonpostsecondary activity (e.g. mining, etc.) which continues to show robust growth. A detailed analysis of enrolment will be provided by the Registrar at the November Board meeting.

Chair McGirr congratulated the college on these achievements and suggested a meeting be arranged with the Mayor of Kirkland Lake to share progress on the Kirkland Lake Campus Strategic Plan and enrolment increases.

Governor Milinkovich shared some of the challenges experienced in his community with finding trades people. Discussion followed on apprenticeship, trades careers, labour market issues and the role of colleges.

5. STANDING ITEMS/BUSINESS ARISING

(a) APPROVAL OF GENERAL SESSION MINUTES NO. 395

(Meeting Held June 14, 2011)

Moved by:

D. Berube

Motion 80-11

Seconded by:

N. Bolduc

THAT the minutes of Meeting No. 395 dated June 14, 2011 be adopted as presented.

Carried

Motions from the Committee of the Whole minutes of Meeting No. 395, dated June 14, 2011 follow.

Moved by: D. Wyatt Motion Seconded by: M. Milinkovich 49-11 THAT the Committee of the Whole Agenda No. 395 dated June 14, 2011 be adopted as presented. Carried Moved by: L. Irvine Motion Seconded by: M. Milinkovich 50-11 THAT the Committee of the Whole Minutes No. 394 dated May 3, 2011 be approved as amended. AND THAT motions 30-11 to 38-11 be recorded in the General Session of the minutes. Carried Moved by: L. Irvine Motion Seconded by: D. Berube 51-11 THAT the Board of Governors receive the minutes of the Board Executive Committee Meeting held April 20, 2011 as presented. Carried Moved by: L. Irvine Motion Seconded by: D. Wyatt 52-11 THAT the Board of Governors receive the minutes of the Board Policy Review Committee Meeting held April 27, 2011 as presented. Carried Moved by: D. Berube Motion Seconded by: B. McBean 53-11 THAT the Board of Governors awards the contract for custodial services at the Porcupine Campus to Unicco, in the amount of $1,419,208 + HST for a five-year term effective September 1, 2011 to August 31, 2016; with an option to renew annually thereafter, for an additional five-year period. Carried Moved by: M. Milinkovich Motion Seconded by: T. Rosko 54-11 THAT the Board of Governors approves a three-year lease between Northern College and the Materials Joining Innovation Centre for facilities at the Kirkland Lake campus. Carried

Moved by:

D. Wyatt

Motion

Seconded by:

J. Plaunt

55-11

THAT the Board of Governors approve the recommendation that President Fred Gibbon’s performance be rated as exceptional;

THAT the President’s salary be adjusted in accordance with Compensation Levels for College Presidents as recommended by the College Employer Council; AND THAT the Board of Governors offer its congratulations to President Gibbons for a job well done. Carried

Moved by:

D Berube

Motion

Seconded by:

M. Miller

56-11

THAT the Board move into the General Session, time noted at 4:40 p.m.

Carried

(b) BUSINESS ARISING FROM MINUTES

(i) Bursary for E.C. Jean-Vanier

The President confirmed that one bursary had been made available to E.C. Jean Vanier.

(c) FINANCIAL REPORT

This item is deferred.

6. NEW BUSINESS

(a) REAFFIRMATION OF NORTHERN COLLEGE VISION-MISSION

Moved by:

M. Milinkovich

Motion 81-11

Seconded by:

J. Plaunt

WHEREAS the Board of Governors of The Northern College of Applied Arts and Technology adopted a refreshed Vision - Mission on June 10, 2008;

AND WHEREAS this Vision - Mission has guided and continues to guide the actions of the College in future-oriented planning leading to quality, value and improved potential for the success of learners in our communities;

THAT the Vision - Mission of the Northern College of Applied Arts and Technology is hereby reaffirmed.

Carried

(b) APPROVAL OF BOARD POLICIES

Moved by:

T. Rosko

Motion 82-11

Seconded by:

D. Wyatt

THAT the Board of Governors approve the following policies, as presented:

A-0 Mega Ends

A-8 Our Staff

B-2 Governance and Accountability

  • B-15 Recruitment and Orientation of New Governors
  • B-16 Executive Session
  • B-17 Protocol for Naming Facilities
  • C-2 Appointment of an Interim President
  • D-2 Communication with the Board
  • D-3 Partnerships and Collaborative Initiatives

D-10 Leadership Succession Plan Carried

(c) APPROVAL OF REVISED 2011-2012 BOARD MEETING SCHEDULE

Moved by:

D. Berube

Motion 83-11

Seconded by:

B. McBean

THAT the Board of Governors adopt the revised schedule of meeting dates for 2011-2012.

Carried

(d) APPOINTMENT OF MEMBERS TO BOARD OF GOVERNORS STANDING COMMITTEES

Moved by:

C. Bender

Motion 84-11

Seconded by:

B. McBean

THAT the Board of Governors appoint Board members to Standing Committees as follows:

Policy Review Committee:

D. McGirr, F. Gibbons, L. Irvine, T. Rosko, M. Miller, B. McBean

Board Vacancy Nominating Committee:

D. McGirr, F. Gibbons, D. Wyatt, D. Berube Carried

The Board discussed and invited participation on two new adhoc committees.

Moved by:

T. Rosko

Motion 85-11

Seconded by:

F. Gibbons

THAT the Board of Governors appoint Board members to the following adhoc committees:

Board Goals Sub-Committee:

F. Gibbons, L. Irvine, D. Wyatt, D. McGirr.

Board Orientation Committee:

C. Bender, D. Wyatt, D. Berube, F. Gibbons, N. Bolduc, M. Milinkovich Carried

Pierrette will contact Board members who were unable to attend the meeting and invite them to join committees, for appointment at the next Board meeting.

In regards to the practice of the Board Executive conducting meetings via email for matters that require an urgent response, it was recommended the college conduct research and prepare a protocol for those meetings (e.g. what constitutes quorum, timelines for responses, etc.).

(e) 2011 HIGHER EDUCATION SUMMIT

The President encouraged Board members to take part in the annual conference taking place on November 27 and 28 in Toronto. The new governor orientation will again be provided by Colleges Ontario and the College Employer Council on Saturday and Sunday morning, preceding the conference. Pierrette will forward a participation checklist to members in order to confirm attendance and coordinate travel.

(f) PROGRESS REPORT ON NEW STRATEGIC PLAN

President Gibbons shared that the current strategic plan will expire in March 2013. The college has commenced the process to create a new strategic plan that will take the college forward for the next 3-year interval. An RFP process has been undertaken to select a consultant who will conduct internal, community and online consultations to engage all of our stakeholders in shaping the future strategic plan. Staff at each campus, the Board of Governors and a total of seven communities will be consulted in this process. The college will complete the exercise by analyzing and incorporating findings and prepare the next plan. It is anticipated the college will complete this exercise and deliver a new strategic plan for approval by the Board by fall of 2012.

7. ROUTINE ITEMS

(a) CORRESPONDENCE AND VERBAL REPORT BY CHAIR

Chair McGirr noted we have received thank you notes from Board of Governors entrance scholarship recipients. The Chair also commented on the advancements being made by the college in the area of applied research and on continued enrolment increases, specifically in Kirkland Lake. The Chair expressed pride on behalf of the Board on the achievements being attained.

(b) NORTHERN COLLEGE ABORIGINAL COUNCIL ON EDUCATION

Governor Miller, Chair of the NCACE indicated the next NCACE meeting is scheduled for November 4 th . Governor Miller elaborated on some of the goals of the committee for the new term to support and encourage the college in hiring more Aboriginal personnel, including the area of Community-based training. Chair McGirr recognized and thanked Governor Miller for his leadership.

(c) PRESIDENT’S REPORT

The President’s Report is provided in the Board package. As requested at the last Board meeting, the format of the report was revised and it was:

| Moved by: D. Berube | Motion | |

Source: https://www.northerncollege.ca/uploads/2025/07/BoardMeeting396.pdf