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NORTHERN COLLEGE

Chair McBean moved the meeting into the General Session and welcome everyone. Ms. Lynn Berthiaume, Ms. Tammy Mackey and Mr. Doug Clark joined the meeting.

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NORTHERN COLLEGE

BOARDOFGOVERNORSMEETINGNO.403 GENERAL SESSION

Tuesday, November 13, 2012 1:45 p.m.

PRESENT:

Board :

Staff:

  • R. McBean (Chair)
  • D. Wyatt (First Vice-Chair)
  • D. Bérubé (Second Vice-Chair)
  • G. Kemp (Governor At Large)
  • F. Gibbons (President)
  • T. Rosko
  • R. Pineault (teleconference)
  • M. Baker
  • R. Foy
  • C. Carbone
  • J. Collins
  • C. Powers
  • M. Miller (teleconference)
  • S. Panagapka
  • M. Milinkovich
  • P. Fortier, Executive Assistant, Office of the President and Board of Governors
  • P. M. MacLean, V.P., Academic and Student Success
  • B. Mack, V.P., Community, Business Development & Employment Services
  • L. Charbonneau, V.P., Finance, Administration & Aboriginal Services
  • L. Berthiaume, Director of Student Services, Institutional Research & Registrar
  • D. Clark, Director, of Business, Justice & Science Programs and Manager, College Foundation

REGRETS:

  • S. Louttit

  • A. Spacek

1. OPENING PROCEDURES

(a) CALL TO ORDER

Chair McBean moved the meeting into the General Session and welcome everyone. Ms. Lynn Berthiaume, Ms. Tammy Mackey and Mr. Doug Clark joined the meeting.

(b) CHAIR’S REMARKS

Chair McBean thanked Ms. Mackey for conducting a tour of the Haileybury Campus prior to the Board meeting and expressed pride in the wonderful campus facilities.

Haileybury Campus Boardroom and Teleconference

2. AGENDA

(a) MODIFICATIONS/ADDITIONS/DELETIONS

(b) ADOPTION

Moved by: D. Wyatt Motion Seconded by: T. Rosko 109-11-12 THAT the agenda for the Meeting No. 403 of the Board of Governors of Northern College of Applied Arts & Technology dated November 13, 2012 be adopted as presented. Carried

3. CONFLICT OF INTEREST - DECLARATIONS

The Chair called for disclosures of actual, potential, or perceived conflict of interest and none were expressed.

4. COMMENTS/PRESENTATIONS

Ms. Lynn Berthiaume provided the Board with a presentation on fall 2012 enrolment, student demographics and campus activity. Chair McBean thanked Ms. Berthiaume for the informative presentation and discussion with the Board. The presentation is saved in the Board’s shared ‘Presentations’ folder for future reference. Following the presentation, President Gibbons elaborated on measures being undertaken to increase enrolment including program marketing, campus strategic plans and, looking forward to our new strategic plan, where we will identify and promote signature programs at all campuses. The President also informed the Board about a Study North initiative where the six northern colleges are collaborating and finding industry partners to attract students from Southern Ontario to the North.

5. STANDING ITEMS/BUSINESS ARISING

(a) APPROVAL OF GENERAL SESSION MINUTES NO. 402

(Meeting Held September 14, 2012)

Moved by: M. Baker Motion Seconded by: J. Collins 110-11-12 THAT the minutes of Meeting No. 402 dated September 14, 2012 be adopted as presented. Carried

Motions from the Committee of the Whole minutes of Meeting No. 402, dated September 14, 2012 follow.

Moved by: T. Rosko Motion Seconded by: G. Kemp 83-09-12 THAT the Committee of the Whole Agenda No. 402 dated September 14, 2012 be adopted as presented. Carried

Moved by:

D. Wyatt

Motion

Seconded by:

G. Kemp

84-09-12

THAT the Committee of the Whole Minutes No. 401 dated June 12, 2012 be approved as presented.

AND THAT motions 67-12 to 73-12 be recorded in the General Session of the minutes.

Carried

Moved by:

D. Berube

Motion

Seconded by:

R. Pineault

85-09-12

THAT the Board of Governors receive the following meeting minutes:

Board Executive Committee meetings held June 4, 2012; June 20, 2012;

June 21, 2012; and July 10, 2012.

Carried

Moved by:

G. Kemp

Motion

Seconded by:

D. Wyatt

86-09-12

That the Board receive minutes of the Board Policy Review Committee meeting held May 23, 2012. Carried

Moved by:

M. Baker

Motion

Seconded by:

R. Pineault

87-09-12

THAT the Board of Governors approve extending the agreement with Advanced Security as provider of security services at the Porcupine Campus for a 2-year period starting October 1, 2012 and ending September 30, 2014. Carried

Moved by:

T. Rosko

Motion

Seconded by:

M. Baker

88-09-12

THAT the Board move into the General Session, time noted at 9:45 a.m.

Carried

(b) BUSINESS ARISING FROM PREVIOUS MEETING

(i) Update on Partnerships and Collaborative Initiatives

Further to informing the Board about the signing of a Memorandum of Understanding with Confederation and Fleming colleges, College Boreal also became a signatory to the MoU - the first of its kind in the province. Subsequently, the six northern colleges have come together and will be signing a Memorandum of Understanding for collaboration as well. President Gibbons shared that recent discussions with the President of Algonquin College have led to an agreement in principle to collaborate in the area of online education, so we can explore best practices and procedures with a view to expanding our online education.

(ii) 2012 Higher Education Summit Participation

As reflected in the report provided, the college will have strong representation at the upcoming conference. In addition, we have been informed that the Premier will be attending the Premier’s Awards dinner on November 26 th . The college’s three nominees will also attend the awards gala.

(c) FINANCIAL REPORT

Ms. Loran Charbonneau presented the financial report for the 6-month period ended September 30, 2012. Following the finance report, Ms. Charbonneau made a brief presentation on college investments. Governor Kemp will forward information to us on a particular investment firm that achieves positive results. Additional information on college investments will be provided at the January meeting so the Board may have further discussion. The investments presentation is also saved in the shared ‘Presentations’ folder.

6. NEW BUSINESS

(a) RATIFICATION OF MOTION APPROVING STRATEGIC MANDATE

Moved by: M. Milinkovich Motion Seconded by: M. Baker 111-11-12 THAT the Board of Governors ratify the motion passed on September 28, 2012, approving the draft Strategic Mandate Agreement for submission to the Ministry of Training, Colleges and Universities. Carried

(b) NORTHERN COLLEGE FOUNDATION REPORT

Mr. Doug Clark presented the annual Northern College Foundation Report to the Board. Mr. Clark also shared information on student bursary funds which have been negatively impacted by government program cuts. The Board offered its support to the Foundation and Mr. Clark indicated a more formal presentation on directions for the Foundation will be provided at a future Board meeting.

(c) SUMMARY REPORT ON PROGRAM REVIEWS

As provided in the Board package.

(d) IMPACT OF PROVINCIAL GOVERNMENT STATUS

President Gibbons shared information on the current status of the government, which has been prorogued since mid-October. A number of ministers have resigned, including Glen Murray, Minister of Training, Colleges and Universities, and have entered the leadership race. Mr. John Milloy has been reappointed as MTCU Minister. Legislation that was to have been addressed will need to be reintroduced and colleges are affected in subtle ways such as delays with program approvals and lack of information on administrative compensation freezes. A spring election could present further stagnation as the government cannot act during an election. While the proposed new vision for postsecondary education is on hold, strategic mandate agreements have been turned over to the Higher Education Quality Council of Ontario who will be forming an expert panel to review the documents and provide recommendations to the government in the spring.

7. ROUTINE ITEMS

(a) CORRESPONDENCE AND VERBAL REPORT BY CHAIR

Chair McBean remarked on the positive discussions and thanked everyone for their participation.

(b) NORTHERN COLLEGE ABORIGINAL COUNCIL ON EDUCATION

Governor Miller reported on the Northern College Aboriginal Council meeting held in October and was happy to report new members have joined and others will be joining the Council. The NCACE looks forward to the grand opening of the tipi located at the Porcupine Campus. A naming ceremony will be held to coincide with the PowWow in April 2013. In closing, Governor Miller reported the new Aboriginal newsletter will be printed on newsprint type paper.

(c) PRESIDENT’S REPORT

The President’s Report is provided in the Board package. The President shared additional updates on his recent trip to China where two new partnerships were advanced with one private and one public university. During the visit, we were referred to a third institution interested in partnering for our mining program and discussions on collaboration are under way.

(d) EXECUTIVE TEAM REPORTS AND STRATEGIC PLAN PROGRESS

  • Ms. Loran Charbonneau, V.P., Finance, Administration & Aboriginal Services informed the Board that through the process to improve Key Performance Indicator results (KPIs) focus group meetings with students are being arranged to get their feedback on cafeteria, bookstore, library, computer labs and registration. This will allow us to put actions into place to see improvements in their level of satisfaction.
  • Mr. Bob Mack, V.P., Community, Business Development and Employment Services reported on a new partnership with Atlas Copco that will benefit our Surface Diamond Drilling program; the program is offered in Kirkland Lake and will be offered again in Arviat in April. The college was invited to be part of a proposal for training initiatives around the Ring of Fire, largely because of our experience with large training projects such as DeBeers and Detour. In closing, Mr. Mack spoke about the recent media coverage around Prime Minister Harper’s visit to India where he signed agreements, one of which involves a consortium of four colleges-Northern being one of them-for water treatment training as part of the project to clean up the Ganges River in India.
  • Mr. Peter MacLean, V.P. Academic & Student elaborated on applied research, touching on some of the projects that are under way or that have been completed. The research projects don’t only contribute to student learning and providing real world experiences but they also assist companies to find solutions to problems and become more productive. Some of the program areas involved in applied research projects include Instrumentation, Veterinary Sciences, Health Sciences, Computer Studies, and Electrical Engineering, to name a few. Given that V.P. MacLean did not have time to elaborate further on applied research this item will be brought back for a more in-depth presentation at a future meeting.

(e) BOARD REPRESENTATION ON PROGRAM ADVISORY COMMITTEES

Chair McBean reminded members about representing the Board on program advisory committees and asked that they inform Pierrette of their choice of committee.

(f) REPORTS FROM BOARD ADVISORY COMMITTEE REPRESENTATIVES

Noted.

(g) PROGRAM ADVISORY COMMITTEE APPOINTMENTS

Moved by: T. Rosko

Motion

Seconded by:

J. Collins

112-11-12

THAT the Board of Governors approve appointments to Program Advisory Committees, as presented.

Carried

(h) ADVISORY COMMITTEE MEETING SCHEDULE

As provided in the package.

The Matheson community has been actively spearheading the growth of the agriculture economy in the Cochrane district with a project last summer. Two super foods were planted—quinoa and amaranth-proving the seeds can grow in our climate. Governor Milinkovich inquired about involving the college through applied research and will speak further with Mr. George Hughes in this regard.

(j) BOARD OF GOVERNORS WORK PLAN

As provided in the package.

(k) FUTURE AGENDA ITEMS

The following items were noted for addition to future Board agendas:

  • i. Information on Applied Research
  • ii. Report on Foundation Directions
  • iii. Report on College Investments.

(l) NEXT MEETING

Date:

Tuesday, January 8, 2013 - Porcupine Campus 12:30 p.m. - Light lunch provided in the Boardroom 1:00 p.m. - Board Meeting

8. INFORMATION REPORT

As provided in the Board package.

9. PROPOSED MOTIONS

As recorded in the minutes.

10. ADJOURNMENT

Moved by: M. Milinkovich

Motion 113-11-12 Carried

THAT the meeting be adjourned.

Time noted at 4:28 p.m.

11. EXECUTIVE SESSION

College personnel and internal Governors left the meeting for in-camera sessions with the Board and President, followed by Board members only.

P. Fortier, Executive Assistant to the Board

Source: https://www.northerncollege.ca/uploads/2025/07/BoardMeeting403.pdf