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NORTHERN COLLEGE

Chair Wyatt moved the meeting into the General Session at 9:30 a.m.

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NORTHERN COLLEGE

BOARDOFGOVERNORSMEETINGNO.414

GENERAL SESSION

Friday, September 12, 2014 9:30 a.m.

PRESENT:

Board :

  • D. Wyatt (Chair)

  • R. Pineault (Second Vice-Chair)

  • F. Gibbons (President)

  • J. Collins

  • M. Miller

  • S. Munroe

  • T. Rosko

  • R. Foy

  • C. LeClerc

  • D. Nankervis

  • A. Adamo

  • B. Allan

  • G. Pirie

  • D. Seary

Guest :

  • G. Kemp

Staff:

  • P. Fortier, Executive Assistant, Office of the President and Board of Governors

  • M. Baker, V.P., Finance, Administration & Aboriginal Services

  • A. Penner, V.P., Academic & Student Success

  • L. Berthiaume, Executive Director, Student Services, Institutional Research & Registrar

  • C. Heavens, Executive Director, Community, Business Development & Employment Services

  • C. Verdu, Budget/Finance Officer

REGRETS:

  • M. Milinkovich

  • A. Spacek

1. OPENING PROCEDURES

(a) CALL TO ORDER

Chair Wyatt moved the meeting into the General Session at 9:30 a.m.

Timmins Campus Boardroom

(b) CHAIR’S REMARKS

Chair Wyatt welcomed Ms. Claire Verdu to the meeting and proceeded to share a Traditional Territory Acknowledgement.

2. AGENDA

(a) MODIFICATIONS/ADDITIONS/DELETIONS

There following addition was made to the agenda:

Item 7 (h) Approval for Financial Commitment to Study North

(b) ADOPTION

Moved by: R. Foy Motion Seconded by: G. Pirie 72-09-14 THAT the agenda for the Meeting No. 414 of the Board of Governors of Northern College of Applied Arts & Technology dated September 12, 2014 be adopted as

amended. Carried

3. CONFLICT OF INTEREST - DECLARATIONS

The Chair called for disclosures of actual, potential, or perceived conflict of interest. Governor Catherine LeClerc declared conflict with Item 7(e) Quarterly Report on Investments for the Period Ended June 30, 2014.

4. COMMENTS/PRESENTATIONS

President Gibbons provided a verbal report on September 2014 enrolment confirming that we have a slight decline and that overall, college-wide enrolment is down by 3.4% as of September 8 th . The President further explained this is largely due to the fact that some programs are not offered every September such as Paramedic or Practical Nursing but only alternate years. This is a challenge we continue to try to address as we build our Strategic Enrolment Management plan. A more detailed enrolment report will be presented at the November Board meeting.

5. BUSINESS ARISING FROM PREVIOUS MEETING

CAMPUS-SPECIFIC KPI DATA

Further to a request at the June Board meeting, campus-specific Key Performance Indicator data was prepared and is being presented. Governor Rosko noted a concern with student satisfaction in Moosonee and Ms. Berthiaume cautioned that small sample sizes can affect the integrity of data. Further, she confirmed that campus-specific data is shared with respective campus Managers so that follow-up and investigation can be effected. Governor Rosko likes this format and requested to receive this report when future KPI results are shared.

6. STANDING ITEMS

(a) APPROVAL OF GENERAL SESSION MINUTES NO. 413

(Meeting Held June 10, 2014)

Moved by: M. Miller Motion Seconded by: R. Foy 73-09-14 THAT the minutes of Meeting No. 413 dated June 10, 2014 be adopted as presented. Carried

Motions from the Committee of the Whole minutes of Meeting No. 413, dated June 10, 2014 follow.

Moved by: J. Collins Motion Seconded by: G. Kemp 47-06-14 THAT the Committee of the Whole Agenda No. 413 dated June 10, 2014 be adopted as presented. Carried Moved by: A. Spacek Motion Seconded by: D. Berube 48-06-14 THAT the Committee of the Whole Minutes No. 412 dated May 13, 2014 be approved as presented. AND THAT motions 28-05-14 to 36-05-14 be recorded in the General Session of the minutes. Carried Moved by: C. Carbone Motion Seconded by: T. Rosko 49-06-14 THAT the Board of Governors receive the minutes of the Board Executive Committee meeting held April 30, 2014 and the minutes of Electronic Vote dated May 16, 2014. Carried Moved by: M. Miller Motion Seconded by: C. Carbone 50-06-14 THAT the Board of Governors receive minutes of the Board Vacancy Nominating Committee Meeting held May 26, 2014 and the minutes of the Board Policy Review Committee Electronic Vote dated May 27, 2014. Carried
Moved by: G. Kemp Motion Seconded by: A. Spacek 51-06-14 THAT the Board of Governors of Northern College appoint the following members to the Board of Governors for a 3-year term, effective September 1, 2014 and expiring August 31, 2017:  Ms. Donna Seary, Mr. George Pirie, Mr. William Allan; AND WHEREAS the selection process has been duly followed; THAT the Board of Governors of Northern College appoint Ms. Sara Munroe as the Administrative Staff Representative and Ms. Amanda Adamo as the Student Representative, effective September 1, 2014 to August 31, 2015. Carried Moved by: A. Spacek Motion Seconded by: G. Kemp 52-06-14 THAT the Board of Governors approve the recommendation that President Fred Gibbons' performance be rated as exceptional; AND THAT the President's salary be adjusted in accordance with Compensation Levels for College Presidents as recommended by the College Employer Council; AND THAT the Board of Governors offer their congratulations to President Gibbons for a job well done. Governor Rosko opposed the motion; the motion was carried. Moved by: D. Berube Motion Seconded by: R. Pineault 53-06-14 THAT the Board of Governors approve the President's 2014-2015 Performance Objectives as amended. Carried Moved by: J. Collins Motion Seconded by: C. Carbone 54-06-14 THAT the Board move into the General Session, time noted at 4:20 p.m. Carried

(b) FINANCE REPORT

V.P. Baker presented the Finance Report for the period ended July 31, 2014 indicating that slight modifications had been made to the report format so that changes between the current and previous reporting period will be reflected. The college has reduced its projected deficit by approximately $28K over the 4-month period.

7. NEW BUSINESS

(a) REAFFIRMATION OF NORTHERN COLLEGE VISION AND MISSION

Moved by:

J. Collins

Motion 74-09-14

Seconded by:

T. Rosko

WHEREAS the Board of Governors of The Northern College of Applied Arts and Technology adopted a refreshed Vision - Mission on March 13, 2012.

AND WHEREAS this Vision - Mission continues to guide the actions of the College in future-oriented planning leading to quality, value and improved potential for the success of learners in our communities;

THAT the Vision - Mission of The Northern College of Applied Arts and Technology is hereby reaffirmed.

Carried

(b) APPROVAL OF 2014-15 BOARD GOALS

Further to discussion at the Board Planning meeting held on September 11, draft Board Goals were formulated and are presented for approval.

Moved by:

B. Allan

Motion 75-09-14

Seconded by:

D. Seary

THAT the Board of Governors approve the 2014-2015 Board Goals, as presented. Carried

(c) APPOINTMENT OF MEMBERS TO STANDING COMMITTEES

Chair Wyatt shared information and invited members to put their names forward for its two standing committees.

Moved by:

R. Foy

Motion

Seconded by:

C. LeClerc

76-09-14

THAT the Board of Governors appoint Board members to Standing Committees as follows:

Board Policy Review Committee:

D. Wyatt, F. Gibbons, G. Pirie, J. Collins, G. Kemp, R. Pineault and D. Seary

Board Vacancy Nominating Committee:

D. Wyatt, F. Gibbons, T. Rosko, R. Foy, G. Kemp Carried.

In relation to the Board Vacancy Nominating Committee, President Gibbons reminded all Governors that they are encouraged to seek out potential members to be referred to the Board Vacancy Nominating Committee via the Board Office. Pierrette will forward the Board Representation Matrix to Board members.

(d) 2014 GOOD GOVERNANCE PROGRAM AND HIGHER EDUCATION SUMMIT

The Board engaged in a discussion about participation at the Colleges Ontario conference and governor orientation program.

| Moved by: | T. Rosko Motion | |

Source: https://www.northerncollege.ca/uploads/2025/07/BoardMeeting414.pdf