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NORTHERN COLLEGE

Chair Kemp called the meeting to order at 1:00 p.m.

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NORTHERN COLLEGE

BOARDOFGOVERNORSMEETINGNO.423

GENERAL SESSION

Wednesday, March 9, 2016 1:00 p.m.

PRESENT:

Board :

  • G. Kemp (Chair)
  • A. Spacek (First Vice-Chair)
  • G. Pirie (Governor at Large)
  • F. Gibbons (President)
  • A. Rondeau
  • B. Allan
  • G. Waghorn
  • L. Kozak
  • P. McConnell
  • S. Munroe
  • D. Seary
  • D. Rizzuto
  • C. Shih

Guest :

  • M. Patterson, Executive Director, Magnet

Staff:

  • P. Fortier, Executive Assistant, Office of the President and Board of Governors
  • M. Baker, V.P., Finance, Administration & Indigenous Services
  • A. Penner, V.P., Academic & Student Success
  • L. Berthiaume, Executive Director, Student Services, Institutional Research & Registrar
  • C. Heavens, Executive Director, Community, Business Development & Employment Services

Regrets :

R. Foy (Second Vice-Chair)

M. Miller C. LeClerc Academic Rep

1. OPENING PROCEDURES

(a) CALL TO ORDER

Chair Kemp called the meeting to order at 1:00 p.m.

Moosonee Campus and Videoconference

(b) CHAIR’S REMARKS

Chair George Kemp welcomed everyone to the meeting and thanked Mr. Mark Patterson, Executive Director with Magnet for joining the Board today. The Chair shared a Traditional Territory Acknowledgement.

2. AGENDA

(a) MODIFICATIONS/ADDITIONS/DELETIONS

The agenda was modified as follows:

Item 7(h) ii. Underground Hard Rock Miner Common Core Program Approval - deferred Item 7(l) Approval for NOHFC Proposal - Creative Outlet - addition Item 8(k) Board Meeting Times - addition

(b) ADOPTION

Moved by: G. Pirie Motion Seconded by: A. Rondeau 12-03-16 THAT the agenda for the Meeting No. 423 of the Board of Governors of Northern College of Applied Arts & Technology dated March 9, 2016 be adopted as amended. Carried

3. CONFLICT OF INTEREST - DECLARATIONS

The Chair called for disclosures of actual, potential, or perceived conflict of interest. There were no conflicts.

4. PRESENTATION

Ms. Lynn Berthiaume introduced Mr. Mark Patterson. As Executive Director of Magnet, Mr. Patterson nurtures a network of postsecondary institutions, not-for-profits, government, labour, and industry partners working together to tackle pressing labour market challenges. This is accomplished by leveraging cutting edge technology to match talent to opportunity, while producing real-time labour market information. Mr. Patterson made a presentation about Magnet’s data platform and its aim of bringing job seeking graduates together with employers to meet labour market needs. Northern College has approximately 500 graduates/alumni registered on the site thanks to the efforts of our staff to promote the project. Magnet has become a Canada-wide network of over 80,000 individuals, 45 Ontario post-secondary institutions, 170+ labour- and community-based organizations and over 6,000 employers.

Chair Kemp thanked Mr. Patterson for his presentation. The PowerPoint document is saved in our Board Portal Presentations folder.

5. BUSINESS ARISING

(a) LEADERS OF TOMORROW CAMPAIGN UPDATE

President Gibbons indicated we have raised approximately $170K towards our goal of raising $250K for entrance scholarships. Much has been accomplished to move the campaign from a corporate appeal to a public campaign. We will be publishing photos recognizing corporate donors in regional newspapers to raise awareness about the campaign. A new website has been developed with testimonials from past scholarship recipients; it also provides the ability for individuals to make donations online (www.ncleaders.ca).

6. STANDING ITEMS

(a) APPROVAL OF GENERAL SESSION MINUTES NO. 422

(Meeting Held January 12, 2016)

Moved by: P. McConnell Motion Seconded by: G. Pirie 13-03-16 THAT the minutes of Meeting No. 422 dated January 12, 2016 be adopted as presented. Carried

Motions from the Committee of the Whole minutes of Meeting No. 422, dated January 12, 2016 follow.

Moved by: G. Pirie Motion Seconded by: A. Spacek 08-01-16 THAT the Committee of the Whole Agenda No. 422 dated January 12, 2016 be adopted as amended. Carried Moved by: P. McConnell Motion Seconded by: A. Spacek 09-01-16 THAT the Committee of the Whole Minutes No. 421 dated November 10, 2015 be approved as presented. AND THAT motions 93-11-15 to 96-11-15 be recorded in the General Session of the minutes. Carried Moved by: P. McConnell Motion Seconded by: B. Allan 10-01-16 THAT the Board of Governors receive the minutes of the Board Executive Committee meeting held November 2, 2015 and the minutes of the Board Policy Review Committee meeting held October 14, 2015. Carried Moved by: G. Pirie Motion Seconded by: P. McConnell 11-01-16 THAT the meeting be adjourned.

(b) FINANCE REPORT

V.P. Mike Baker presented the finance report for the period ended January 31, 2016. Mr. Baker was pleased to share that the projected deficit now stands at $95K. Mr. Baker reviewed variances for the period and stated that our persistence with the MTCU has resulted in receiving $530K towards telecommunications and videoconference improvements to be effected in 201617 - this funding represents a cost avoidance for the college. Mr. Baker concluded the report by indicating we are confident we will bring the budget to balance by March 31, 2016.

7. NEW BUSINESS

(a) APPROVAL FOR BUDGET EXPENDITURES

President Gibbons requested the Board’s approval for budget expenditures between April 1 and May 10, 2016, until the 2016-17 budget is presented to the Board for approval at the May meeting.

Moved by: L. Kozak

Motion 14-03-16

Seconded by:

G. Waghorn

THAT the Board of Governors approve continued operating expenditures, in a fiscally responsible manner, from April 1, 2016 to May 10, 2016, not to exceed total expenditures of $7 million.

Carried

(b) VERBAL UPDATE ON 2016-2017 BUDGET

President Gibbons explained that during meetings to review fiscal 2015-16 budgets, senior administration and budget holders were concurrently looking at the 2016-17 budget. Initial projections indicate a projected $2M deficit; however, at this early budgeting stage, key drivers such as international revenue, capital projects, and other initiatives are being analyzed. Work continues and we are confident that the draft 2016-17 budget that will be presented at the May meeting will look better than last year’s deficit budget.

(c) APPROVAL OF BOARD POLICIES

President Gibbons presented proposed policy changes, for approval by the Board of Governors.

Moved by:

P. McConnell

Motion 15-03-16

Seconded by:

B. Allan

THAT the Board of Governors approve the following policies, as presented:

B-4 External Governor Representation

B-5 Effective Student Governor Representation

B-6 Election of Internal Board Members

B-7 Board and Member Self-Evaluation

B-13 Presentations to the Board

B-21 Investment Policy

Carried

(d) BOARD SECONDARY SCHOOL ADVISORY COMMITTEE

Governor Spacek reported on the sub-committee’s first meeting where members committed to connecting with key leaders from the four area school boards. Members are going through the process of formalizing conversations to discuss a strategy to work collaboratively to increase enrolment from local area high schools.

(e) ANNUAL REPORT FROM MATERIALS JOINING INNOVATION CENTRE

As scheduled in the Board Work Plan, a report from the Materials Joining Innovation Centre is provided at the March meeting for information purposes. The President invited questions on the report so we may direct inquiries to Mr. Molyneaux or invite him to join us in Kirkland Lake at our May meeting to provide more information or clarification. There were no questions. Members may also forward questions to Pierrette after the Board meeting.

(f) PRESENTATION AND QUARTERLY REPORT ON INVESTMENTS

Mr. Baker made a presentation on our investment policy and reviewed the quarterly report on investments for the period ended December 31, 2015. Mr. Baker clarified that the Total Equities rate on page 2 of the report should be 4.4% (not 6.4%) indicating we are at our target rate.

The Investment Policy Presentation (entitled Finance 102) is saved in our Presentations folder on the Board portal.

(g) 2016 GRADUATION AND AWARDS CEREMONIES

Chair Kemp invited the Board to review the schedule of graduations and awards ceremonies and to confirm which events they might attend.

| May 12 - Kirkland Lake Grad: | Gail Waghorn | |

Source: https://www.northerncollege.ca/uploads/2025/07/BoardMeeting423.pdf