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NORTHERN COLLEGE

Chair Spacek called the meeting to order at 9:00 a.m.

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NORTHERN COLLEGE

BOARDOFGOVERNORSMEETINGNO.432

GENERAL SESSION

Friday, September 15, 2017 9:00 a.m.

PRESENT:

Board :

Staff:

  • A. Spacek (Chair)
  • R. Foy (First Vice-Chair)
  • G. Pirie (Second Vice-Chair)
  • L. Kozak (Governor at Large)
  • F. Gibbons (President)
  • J. Carbonneau
  • B. Allan
  • D. Walsh
  • G. Waghorn
  • I. Tomatuk
  • A. Rondeau
  • C. Stringer
  • D. Larkman
  • D. Lessard
  • P. Fortier, Executive Assistant, Office of the President and Board of Governors
  • A. Penner, V.P., Academic & Student Success
  • M. Baker, V.P. Finance, Administration & Indigenous Services
  • L. Berthiaume, Executive Director, Student Services, Institutional Research & Registrar
  • C. Heavens, Executive Director, Community, Business Development & Employment Services

Regrets :

  • D. Rizzuto

  • A. Bartlett

  • P. McConnell

1. OPENING PROCEDURES

(a) CALL TO ORDER

Chair Spacek called the meeting to order at 9:00 a.m.

(b) CHAIR’S REMARKS

Chair Spacek welcomed everyone to the first meeting and introduced Governors Carly Stringer, Irene Tomatuk and Dean Lessard.

Boardroom A102

Kirkland Lake Campus

The Chair thanked everyone for their participation at yesterday’s planning meeting and shared a Traditional Territory Acknowledgement.

  1. AGENDA

(a) MODIFICATIONS/ADDITIONS/DELETIONS

There were no additions to the agenda.

(b) ADOPTION

Moved by: L. Kozak Motion Seconded by: D. Walsh 70-09-17 THAT the agenda for the Meeting No. 432 of the Board of Governors of Northern College of Applied Arts & Technology dated September 15, 2017 be adopted as presented. Carried

3. CONFLICT OF INTEREST - DECLARATIONS

The Chair called for disclosures of actual, potential, or perceived conflict of interest. None were expressed.

  1. APPOINTMENT OF NEW GOVERNOR

Moved by: R. Foy Motion Seconded by: B. Allan 71-09-17 THAT the Board of Governors appoint Mr. Dean Lessard for a 1-year period effective September 1, 2017 to August 31, 2018. Carried

  1. PRESENTATIONS

(a) Verbal Report on 2017-2018 Enrolment

President Gibbons provided a verbal report on September 2017 enrolment. While students continue to register and some withdraw at this time, we have exceeded our projected enrolment with 1211 registered students. This compares to 1185 students last year. Also encouraging is that we have close to 70 international students at our campuses. The President elaborated on specific program enrolment at our campuses and Governor Tomatuk shared there may be a partnership opportunity with INAC for our Environmental Technician Program. Discussion followed on promoting programs more aggressively in high schools and Ms. Heavens shared information on FNETB’s Local Employment Council who will be hosting an event in October where the college will have an opportunity to meet with guidance counsellors. The Great Moon Gathering is another great opportunity for us to connect and promote our programs and services with school administrators. A comprehensive enrolment presentation will be provided at our November Board meeting.

(b) Presentation on Integrated Risk Management

V.P. Mike Baker presented an Integrated Risk Management (IRM) update which also encompasses Emergency Management and Business Continuity. One of our key deliverables in the next year will be to integrate these two closely related programs. Our programs were developed based on a standardized risk management framework and templates provided to the 24 colleges. Mr. Baker informed the Board about the key components of IRM, our status in the various IRM stages and next steps going forward. The presentation is saved in the ‘Presentations Folder’ on the Board portal.

6. STANDING ITEMS

(a) APPROVAL OF GENERAL SESSION MINUTES NO. 431

(Meeting Held June 13, 2017)

Moved by: L. Kozak Motion # Seconded by: A. Rondeau 72-09-17 THAT the minutes of Meeting No. 431 dated June 13, 2017 be adopted as presented. Carried

Motions from the Committee of the Whole minutes of Meeting No. 431, dated June 13, 2017 follow.

Moved by: D. Walsh Motion Seconded by: A. Spacek 58-06-17 THAT the Committee of the Whole Agenda No. 431 dated June 13, 2017 be adopted as amended. Carried Moved by: B. Allan Motion Seconded by: L. Kozak 59-06-17 THAT the Committee of the Whole Minutes No. 430 dated May 9, 2017 be approved as presented. AND THAT motions 39-05-17 to 44-05-17 be recorded in the General Session of the minutes. Carried Moved by: R. Foy Motion Seconded by: D. Rizzuto 60-06-17 THAT the Board of Governors receive the minutes of the Board Executive Committee meeting dated April 27, 2017; the Board Policy Review Committee minutes dated April 19, 2017; the Board Online Survey Review Committee minutes dated May 18 and 23, 2017; and the Board Vacancy Nominating Committee minutes dated November 8, 2016 and May 23, 2017. Carried
Moved by: D. Rizzuto Motion Seconded by: G. Waghorn 61-06-17 THAT the Board of Governors of the Northern College of Applied Arts and Technology approve a Lease Agreement with Health Sciences North for premises in the Integrated Emergency Services Complex, Timmins Campus, for an annual base rent of $10,000 per year, for a 5-year period, effective as of the commencement date and ending on the fifth anniversary thereof; and a renewal option for an additional 5-year term, to be agreed upon in writing, with no further right of renewal afterwards, substantially in the form presented. Carried Moved by: A. Spacek Motion Seconded by: G. Pire 62-06-17 THAT the Board of Governors approve a building permit application to the City of Timmins for the Integrated Emergency Services Complex construction, in the amount of $144,160. Carried Moved by: A. Rondeau Motion Seconded by: G. Pirie 63-06-17 THAT the Board of Governors appoint Ms. Carly Stringer as legal counsel to deal solely with the JBEC Campus Ownership, effective when she starts her practice, until the matter is fully complete. Carried Moved by: B. Allan Motion Seconded by: G. Waghorn 64-06-17 THAT the Board of Governors delegate approval of a Final Executive Compensation Program to the Board Executive Committee. Carried Moved by: P. McConnell Motion Seconded by: D. Rizzuto 65-06-17 THAT the Board of Governors approve a renewed contract with Mr. Fred Gibbons as President and Chief Executive Officer of Northern College, for a 5-year period commencing July 1, 2017 and expiring June 30, 2022, in the form presented. Carried Moved by: R. Foy Motion Seconded by: A. Spacek 66-06-17 THAT the Board of Governors approve the recommendation that President Fred Gibbons' performance be rated as exceptional; AND THAT the President's salary be adjusted as recommended and in accordance with Compensation Levels for College Presidents; AND THAT the Board of Governors offer their congratulations to President Gibbons for a job well done. Carried

Moved by:

G. Waghorn

Motion

Seconded by:

D. Rizzuto

67-06-17

THAT the Board of Governors approve the President’s 2017-2018 Performance Objectives as presented. Carried

Moved by:

P. McConnell

Motion

Seconded by:

D. Walsh

68-06-17

THAT the Board of Governors of the Northern College of Applied Arts and Technology approve a lease agreement with the Agricultural Research Institute of Ontario (ARIO) for premises at 280 Armstrong St., New Liskeard, Ontario, effective January 1, 2017 to March 31, 2020, for a total of $237,939 plus HST. Carried

Moved by:

A. Spacek

Motion

Seconded by:

D. Rizzuto

69-06-17

THAT the meeting be adjourned.

Carried

(b) FINANCE REPORT

Mr. Mike Baker presented the finance report for the period ended July 31, 2017 and reviewed changes in the statement of operations resulting in an increased projected surplus for the period.

7. NEW BUSINESS

(a) FINANCIAL HEALTH INDICATORS

V.P. Baker presented a financial health indicators dashboard which reflects that the college is in good financial health, per criteria from the Ministry of Advanced Education and Skills Development.

(b) REAFFIRMATION OF NORTHERN COLLEGE VISION AND MISSION

The Board completed a review of the Vision and Mission at its annual planning meeting where replacing the term Aboriginal with Indigenous was noted. It was suggested that the Board Policy Review Standing Committee review the Vision/Mission document further and bring any recommendations for additional revisions to the Board at a future meeting.

Moved by:

D. Walsh

Motion

Seconded by:

R. Foy

73-09-17

WHEREAS the Board of Governors of The Northern College of Applied Arts and Technology adopted a refreshed Vision - Mission on September 11, 2015.

AND WHEREAS this Vision - Mission continues to guide the actions of the College in future-oriented planning leading to quality, value and improved potential for the success of learners in our communities;

THAT the Vision - Mission of The Northern College of Applied Arts and Technology is hereby reaffirmed. Carried

(c) APPROVAL OF 2017-2018 BOARD GOALS

Draft Board goals were presented for approval and further to discussion, goal #5 was removed with a direction to Administration to develop a strategy around student enrolment. Members of the Board offered their assistance, as required, to support student enrolment.

Moved by:

L. Kozak

Motion 74-09-17

Seconded by:

G. Waghorn

THAT the Board of Governors approve the 2017-2018 Board Goals as amended. Carried

(d) APPROVAL OF BOARD OF GOVERNORS STATEMENT OF PURPOSE

Moved by:

D. Larkman

Motion

Seconded by:

A. Rondeau

75-09-17

THAT the Board of Governors approve the Board of Governors Statement of Purpose as amended. Carried

(e) APPROVAL OF DELEGATION OF DUTIES TO THE EXECUTIVE

Moved by:

J. Carbonneau

Motion

Seconded by:

A. Rondeau

76-09-17

THAT the Board of Governors approve delegation of duties to the Executive Committee as presented. Carried

(f) APPOINTMENT OF MEMBERS TO STANDING COMMITTEES

Moved by:

G. Pirie

Motion

Seconded by:

G. Waghorn

77-09-17

THAT the Board of Governors appoint Board members to Standing Committees as follows:

Board Policy Review Committee:

A. Spacek; F. Gibbons; D. Walsh; B. Allan; I. Tomatuk; G. Waghorn

Board Vacancy Nominating Committee:

A. Spacek; F. Gibbons; G. Pirie; R. Foy; C. Stringer; D. Lessard

(g) APPROVAL FOR 2017-2020 STRATEGIC MANDATE AGREEMENT

The President elaborated on the genesis of this document. Strategic mandate agreements (SMAs) are a vehicle for colleges [and universities] to differentiate themselves from one another. Our first SMA expired as of March 2017. SMA-2 will serve as a transitional agreement and provide an opportunity for us to adjust our performance metrics over the next 3 years. In contrast, SMA-3 will be more s tructured and the performance metrics that we set will be tied to funding; no new funding will be available, thus colleges will essentially be competing for funds in a redistribution of some of the ministry’s current funding envelopes. The President explained how we strategically set our targets; how the SMA emphasizes pathways and partnerships; and introduces aspirations for capital expansion. Our SMA-2 is close to being final, however, the Ministry is finalizing commitment statements for colleges to insert into their SMAs. Consensus from the Board was to proceed to approve the agreement, in the form in which it is presented. It is the Ministry’s intention to approve SMAs by the end of September.

| Moved by: | G. Pirie Motion | |

Source: https://www.northerncollege.ca/uploads/2025/07/BoardMeeting432.pdf