# NORTHERN COLLEGE Prior to the start of the Board Meeting, Ms. Christine Heavens provided a presentation on Diversity in the Workplace. Board members thanked Ms. Heavens and the presentation is saved in the Board 'Presentations' folder on the Board Portal. | | | |---|---| | Type | PDF | | Size | 2395 KB | [Open original PDF →](https://www.northerncollege.ca/uploads/2025/07/BoardMeeting438.pdf) Referenced from: [Board of Governors](/pages/about/board-of-governors/) ## Document text ## NORTHERN COLLEGE ## BOARDOFGOVERNORSMEETINGNO.438 ## GENERAL SESSION Friday, September 14, 2018 9:00 a.m. ## PRESENT: ## Board : ## Guests : ## Staff: - G. Pirie (Chair) - D. Walsh (First Vice-Chair) - D. Rizzuto (Second Vice-Chair) - C. Stringer (Governor at Large) - F. Gibbons (President) - J. Carbonneau - B. Allan - D. Larkman - E. Poulin - M. Dumas - R. Desgagnes - C. Ellis - J. Molyneaux - L. Kozak - G. Waghorn - P. McConnell - P. Fortier, Executive Assistant, Office of the President and Board of Governors - A. Penner, V.P., Academic & Student Success - L. Campbell, V.P. Finance and Administration - C. McEachern, Ex. Director, Student Services, Institutional Research & Registrar - C. Heavens, Ex. Director, Community, Business Development & Employment Services Regrets : - I. Tomatuk Prior to the start of the Board Meeting, Ms. Christine Heavens provided a presentation on Diversity in the Workplace. Board members thanked Ms. Heavens and the presentation is saved in the Board 'Presentations' folder on the Board Portal. ## 1. OPENING PROCEDURES ## (a) CALL TO ORDER Chair Pirie called the meeting to order at 9:10 a.m. Boardroom A106 Timmins Campus ## (b) CHAIR'S REMARKS Chair Pirie welcomed everyone to the first meeting and introduced Governors Cathy Ellis, Jeff Molyneaux, Renée Desgagnés, Eric Poulin and Mitch Dumas. The Chair thanked everyone for their participation at yesterday's Board Planning meeting, stating it was a motivating session that provided opportunities for sharing new perspectives and getting refocused. Pending acknowledgement of LGIC re-appointments, Ms. Gail Waghorn, Ms. Lois Kozak and Mr. Pat McConnell are attending as guests and will abstain from voting on motions. The Chair shared a Traditional Territory Acknowledgement. ## 2. AGENDA ## (a) MODIFICATIONS/ADDITIONS/DELETIONS Items 6a. and 6c. were deferred. Item #7b (i) was removed as requested by Governor Dorothy Larkman. ## (b) ADOPTION Moved by: D. Rizzuto Motion Seconded by: D. Walsh 70-09-18 THAT the agenda for the Meeting No. 438 of the Board of Governors of Northern College of Applied Arts & Technology dated September 14, 2018 be adopted as amended. Carried ## 3. CONFLICT OF INTEREST - DECLARATIONS The Chair called for disclosures of actual, potential, or perceived conflict of interest. Governor Rizzuto is in conflict with item 7e. Advisory Committee Appointments. 4. PRESENTATIONS (a) Verbal Report on 2018-2019 Enrolment President Gibbons introduced Mr. Cam McEachern, our new Executive Director, Student Services, Institutional Research and Registrar. Mr. McEachern reported that September 2018 enrolment currently stands at 954 first-year students compared to 737 last September. The decrease in domestic (high school and indirect) students was countered by significantly higher than expected enrolment in international students, with over 400 students mostly from India. All Ontario colleges and universities saw an increase in international enrolment this year as more study visas were granted than usual. The Registrar elaborated on measures taken to accommodate the additional influx of international students. Dr. Penner thanked and recognized the work of Mr. McEachern over the last few weeks to assist our international students. A formal enrolment report will be provided at our November Board meeting. President Gibbons presented three distinct maps that identify additional college activity (1) in Access Centres and LBS Centres in 12 northern and coastal communities; (2) in China through 8 partner institutions delivering our curriculum; and (3) for future on-shore enrolment through direct entry partnerships with 21 Chinese secondary institutions. ## (b) Strategic Enrolment Management Plan Dr. Audrey Penner provided an update on the SEM plan, currently being prepared. A consultation phase will be undertaken with community groups, faculty, students and graduates. Hanover Research is gathering data on our behalf in the areas of accessing non-direct learners, Automation, and Artificial Intelligence (program mix) with a view to determining their influence on programming. A draft SEM Plan will be presented to the Board in November. ## 5. STANDING ITEMS ## (a) APPROVAL OF GENERAL SESSION MINUTES NO. 437 (Meeting Held June 12, 2018) Moved by: D. Walsh Seconded by: J. Carbonneau 71-09-18 THAT the minutes of Meeting No. 437 dated June 12, 2018 be adopted as presented. Carried Motions from the Committee of the Whole minutes of Meeting No. 437, dated June 12, 2018 follow. Moved by: D. Walsh Motion Seconded by: P. McConnell 62-06-18 THAT the Committee of the Whole Agenda No. 437 dated June 12, 2018 be adopted as presented. Carried Moved by: P. McConnell Motion Seconded by: G. Waghorn 63-06-18 THAT the Committee of the Whole Minutes No. 436 dated May 8, 2018 be approved as presented. AND THAT motions 37-05-18 to 44-05-18 be recorded in the General Session of the minutes. Carried Moved by: G. Pirie Motion Seconded by: D. Walsh 64-06-18 THAT the Board of Governors receive the minutes of the Board Executive Committee Meeting held April 19, 2018 and Board Policy Review Committee minutes dated February 21 and May 16, 2018. Carried Moved by: G. Pirie Motion Seconded by: R. Foy 65-06-18 THAT the Board of Governors approve the recommendation that President Fred Gibbons' performance be rated as exceptional; AND THAT the Board of Governors offer their congratulations to President Gibbons for a job well done. Carried Moved by: P. McConnell Motion Seconded by: L. Kozak 66-06-18 THAT the Board of Governors approve the President's 2018-2019 Performance Objectives as presented. Carried Moved by: R. Foy Motion Seconded by: D. Walsh 67-06-18 THAT the Board of Governors approve a Board of Governors' Restricted Account in the amount of $400,000. Carried Moved by: P. McConnell Motion Seconded by: J. Carbonneau 68-06-18 THAT the Board of Governors approve a Third Lease Extension and Amending Agreement with The Minister of Infrastructure for facilities located at 140 Government Road, Kirkland Lake (referred to as the KL Courthouse), effective December 1, 2018 to November 30, 2023. And two (2) further extension options/terms of five years effective December 1, 2023 to November 30, 2028 and December 1, 2028 to November 30, 2033. Carried Moved by: G. Pirie Motion Seconded by: D. Walsh 69-06-18 THAT the meeting be adjourned. Carried ## (b) FINANCIAL REPORTS - i. Finance Report for the Period ended July 31, 2018 Mr. Mitch Dumas, Controller, presented changes in the Statement of Operations for the period, resulting in an increased projected year-end surplus to $6.6M. - ii. Quarterly Report on Investments - June 30, 2018 Mr. Dumas presented the investments report as at June 30 th , which reflects that since inception, this program has increased the market value of the portfolio by $970K. ## iii. Financial Health Indicators Mr. Dumas reviewed financial health indicator data that is tracked by the Ministry for all 24 colleges. The data reflects that Northern College is in a good financial health position. ## 6. NEW BUSINESS ## (a) REAFFIRMATION OF NORTHERN COLLEGE VISION AND MISSION Further to discussion at the Board Planning meeting, this item is deferred until a review is conducted by the Board's Ad-hoc committee. ## (b) APPROVAL OF 2018-2019 BOARD GOALS Board goals prepared during the Planning Meeting were presented for approval. Moved by: C. Stringer Motion Seconded by: D. Rizzuto 72-09-18 THAT the Board of Governors approve the 2018-2019 Board Goals as amended. Carried ## (c) APPROVAL OF BOARD OF GOVERNORS STATEMENT OF PURPOSE This item will also be reviewed by the Ad-hoc Committee and is therefore deferred. ## (d) APPROVAL OF DELEGATION OF DUTIES TO THE EXECUTIVE Moved by: B. Allan Motion Seconded by: J. Molyneaux 73-09-18 THAT the Board of Governors approve delegation of duties to the Executive Committee as presented. Carried ## (e) APPOINTMENT OF MEMBERS TO STANDING COMMITTEES Moved by: C. Ellis Motion Seconded by: D. Rizzuto 74-09-18 THAT the Board of Governors appoint Board members to Standing Committees as presented. Carried ## Board Policy Review Committee: G. Pirie, F. Gibbons, B. Allan, D. Rizzuto, G. Waghorn, L. Kozak, C. Ellis, D. Walsh Board Vacancy Nominating Committee: G. Pirie, F. Gibbons, C. Stringer, P. McConnell ## Board Ad-hoc Committee: G. Pirie, F. Gibbons, G. Waghorn, P. McConnell, D. Walsh ## (f) PROGRAM APPROVAL: HIGHWAY MAINTENANCE WORKER PROGRAM | Moved by: | C. Stringer Motion | | --- Source: [https://www.northerncollege.ca/uploads/2025/07/BoardMeeting438.pdf](https://www.northerncollege.ca/uploads/2025/07/BoardMeeting438.pdf)