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NORTHERN COLLEGE BOARDOFGOVERNORSMEETINGNO.450

Chair Doug Walsh, called the meeting to order and welcomed everyone. On behalf of the Board, Chair Walsh congratulated Dr. Audrey J. Penner on her appointment as President & CEO. The Chair welcomed Ms. Cindy Reasbeck, Ms. Helene Studholme and Ms. Laura Howe, our newest members on the Board. Mr.

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NORTHERN COLLEGE BOARDOFGOVERNORSMEETINGNO.450

Tuesday, September 15, 2020 1:00 p.m.

PRESENT:

Board :

  • D. Walsh (Chair)

  • C. Ellis (Governor-at-Large)

  • A. Penner (President)

  • L. Kozak

  • J. Harrington

  • H. Studholme

  • J. Molyneaux

  • G. Waghorn

  • M. Metatawabin

  • C. Reasbeck

  • L. Howe

  • D. Lessard

  • P. McConnell

  • M. Fahimian

Staff:

  • P. Fortier, Executive Assistant, Office of the President and Board of Governors

  • G. MacDougall, Acting V.P. Academic & Student Success

  • M. Dumas, V.P. Corporate Services

  • C. McEachern, Ex. Director, Student Services, Institutional Research & Registrar

  • C. Heavens, Ex. Director, Community, Business Dev. & Employment Services

  • S. Hunter, Director, Marketing, Communications and External Relations

Regrets :

  • L. Trapper

  • D. Rizzuto

  • C. Stringer (First Vice-Chair)

1. CALL TO ORDER

1.1 Remarks from the Chair

Chair Doug Walsh, called the meeting to order and welcomed everyone. On behalf of the Board, Chair Walsh congratulated Dr. Audrey J. Penner on her appointment as President & CEO. The Chair welcomed Ms. Cindy Reasbeck, Ms. Helene Studholme and Ms. Laura Howe, our newest members on the Board. Mr. Walsh also acknowledged Mr. Glenn MacDougall, Acting V.P. Academic & Student Success.

The Chair looks forward to the year ahead and thanked everyone for their participation in the planning session this morning.

Multi-Campus Videoconference

The Chair asked if any governor wished to comment on or remove any items from the Consent Agenda. There were no comments or requests to remove items.

  • 4.1 Approval of Minutes
  • 4.2 Receive Board Committee Minutes
  • 4.3 Program Advisory Appointment
  • 4.4 Program Advisory Meeting Schedule
  • 4.5 Correspondence and Information Report
  • 4.1 Approval of Minutes

Moved by:

G. Waghorn

Motion

Seconded by:

C. Reasbeck

62-09-20

THAT Consent Agenda items be approved, including all applicable motions.

THAT the Board of Governors approve minutes of meeting #449 held June 18, 2020.

  • 4.2 Receive Board Committee Minutes

THAT Board Committee Minutes be received.

SEPTEMBER 15, 2020

1.2 Acknowledgment of Territory

The Chair acknowledged the lands of the Ojibway, Cree, Algonquin and Metis Peoples that our campuses occupy. The First Nation communities now located on these lands include Beaverhouse, Flying Post, Wahgoshig, Taykwa Tagamou, Mattagami, Matachewan, Temagami, Timiskaming, Moose Cree, Fort Albany, Kashechewan, Attawapiskat and Weenusk.

2. DECLARATION OF CONFLICT OF INTEREST

Chair Walsh called for disclosures of actual, potential, or perceived conflict of interest. Governor John Harrington declared a conflict with items 5.8 - Approval for Extension of Audit Services and 5.13 - Approval for Kirkland Lake Campus Curtain Wall Replacement Contractor.

3. AGENDA

Item 5.13 - Approval for Kirkland Lake Campus Curtain Wall Replacement Contractor was added to the agenda.

Moved by:

L. Kozak

Motion

Seconded by:

J. Harrington

61-09-20

THAT the agenda for Meeting No. 450 of the Board of Governors of Northern College of Applied Arts & Technology dated September 15, 2020 be adopted as amended.

Carried

Carried.

5. DISCUSSION ITEMS

5.1 Reaffirmation of Northern College Vision and Mission

Further to discussion during the planning meeting, an Ad-hoc committee will be struck to review the Vision-Mission statements.

5.2 Approval for Board of Governors’ Statement of Purpose

The Ad-hoc committee will also conduct a more in-depth review of this statement.

5.3 Approval for Delegation of Duties to the Board Executive Committee

Moved by:

J. Harrington

Motion

Seconded by:

J. Molyneaux

63-09-20

THAT the Board of Governors approve delegation of duties to the Executive Committee as presented. Carried

5.4 Approval for 2020-2021 Board of Governors’ Work Plan

President Penner reviewed proposed modifications to work plan items. The Work Plan is a dynamic document with items requiring adjustments or changes on an annual basis.

Moved by:

C. Ellis

Motion

Seconded by:

J. Molyneaux

64-09-20

THAT the Board of Governors approve the 2020-2021 Work Plan as amended.

Carried

5.5 Appointment of Members to Standing Committees

President Penner invited members to express interest in joining a standing committee and the Ad-hoc committee.

Moved by:

C. Ellis

Motion

Seconded by:

D. Lessard

65-09-20

THAT the Board of Governors appoint Board members to Standing Committees as follows:

Board Policy Review Committee:

G. Waghorn, L. Kozak, M. Fahimian, C. Reasbeck, D. Walsh, A. Penner

Board Vacancy Nominating Committee:

J. Molyneaux, P. McConnell, C. Ellis, H. Studholme, D. Walsh, A. Penner.

Ad-hoc Committee:

M. Metatawabin, G. Waghorn, J. Harrington, D. Walsh, A. Penner Carried.

The Executive Assistant will extend an invitation to Governors who were unable to join today, to join a committee.

5.6 President Emeritus Designation

Chair Walsh was honoured to invite the Board to award the title ‘President Emeritus’ to former President & CEO, Dr. Fred Gibbons, in recognition of his outstanding service to the College and the communities we serve.

Moved by:

A. Penner

Motion

Seconded by:

D. Lessard

66-09-20

THAT the Board of Governors award the title of ‘President Emeritus’ to Dr. Fred Gibbons.

Carried

5.7 Program Approvals

  • i. Certificate in Occupational Health, Safety and Environmental Systems
  • ii. Certificate in Safety, Health and Environmental Management

Executive Director Christine Heavens introduced two proposed Board Certificate programs, to be offered online, in partnership with the University of Fredericton, The programs provide a pathway to the Canadian Registered Safety Professional designation. The certificate in Occupational Health, Safety and Environmental Systems is a pre-requisite to the second certificate in Safety, Health and Environmental Management. Ms. Heavens confirmed that these programs are in demand.

Moved by:

J. Molyneaux

Motion

Seconded by:

L. Kozak

67-09-20

THAT the Board of Governors approve the Northern College Certificate in Occupational Health, Safety and Environmental Systems; and the Northern College Certificate in Safety, Health and Environmental Management. Carried

5.8 Approval for External Auditor Extension

V.P. Mitch Dumas requested approval for a 1-year extension, per the terms of our existing contract with KPMG. With their experience working with postsecondary institutions, KPMG continues to provide the college with effective audit services at a reasonable cost. This is the last extension we may exercise on this contract and a Request for Tender process for audit services will be undertaken next year. Mr. Dumas confirmed we are compliant with BPS requirements; the tender process is open to local audit agencies as well as those located outside our region.

Having declared a conflict, Governor Harrington abstained from voting on this matter.

Moved by:

G. Waghorn

Motion 68-09-20

Seconded by:

L. Kozak

THAT the Board of Governors appoint KPMG as provider of Audit Services, for a one-year period starting October 1, 2020 and ending September 30, 2021. Carried

5.9 Annual Report on Joint Health & Safety / Joint Health & Safety Policy Statement

V.P. Dumas presented the report and was pleased to note a decline in incidents, as well as a decrease in WSIB costs. A statement was added to the policy statement relative to ensuring safety during a pandemic outbreak.

| Moved by: | J. Harrington Motion | |

Source: https://www.northerncollege.ca/uploads/2025/07/BoardMeeting450.pdf