# NORTHERN COLLEGE BOARDOFGOVERNORSMEETINGNO.459 13. Office Administration 1 st and 2 nd year Students and Professor, Jennifer Huggins | | | |---|---| | Type | PDF | | Size | 2570 KB | [Open original PDF →](https://www.northerncollege.ca/uploads/2025/07/BoardMeeting459.pdf) Referenced from: [Board of Governors](/pages/about/board-of-governors/) ## Document text ## NORTHERN COLLEGE BOARDOFGOVERNORSMEETINGNO.459 Tuesday, March 8, 2022 1:00 p.m. ## PRESENT: ## Board : ## Guests: ## Staff: ## Regrets : - D. Walsh, Chair - C. Stringer (First Vice-Chair) - C. Reasbeck (Governor-at-Large) - A. Penner (President) - P. Hamilton - J. Harrington - R. Mathews - E. Poulin - A. Robichaud - H. Studholme - K. Wojtus - L. Dye, Director of Education, District School Board Ontario North East accompanied by Board Trustees and Staff 13. Office Administration 1 st and 2 nd year Students and Professor, Jennifer Huggins - T. Wilson, Manager of Indigenous Services and Initiatives - D. Lessard, Dean of Community Services and Learning Excellence & Innovation Department - D. Nankervis, Executive Assistant, Office of the President and Board of Governors - M. Dumas, Senior Vice President Corporate Services - C. Heavens, Executive Director, Community, Business Dev. & Employment Services - S. Hunter, Chief Cultural Officer - A. Klooster, Vice President Academic & Student Success - C. McEachern, Executive Director, Student Services, Institutional Research & Registrar - F. Nickner, Chief Information Officer and Director of Information Technology - J. Molyneaux (Second Vice-Chair) - C. Ellis - L. Innes - A. McCormack-Andia - M. Metatawabin - L. Trapper Zoom Meeting ## 1. CALL TO ORDER ## 1.1 Remarks from the Chair Chair Doug Walsh called the meeting to order at 1:00 p.m. and welcomed Board members, staff and guests from District School Board Ontario North East, Director of Education Lesleigh Dye, Board Trustees and Staff; Chair Walsh also welcomed the students from the Office Administration-General and Executive programs and their professor, Jennifer Huggins joining us as observers for the open session of today's Board meeting. ## 1.2 Acknowledgment of Territory The Chair acknowledged the lands of the Ojibway, Cree, Algonquin and Metis Peoples that our campuses occupy. The First Nation communities now located on these lands include Beaverhouse, Flying Post, Wahgoshig, Taykwa Tagamou, Mattagami, Matachewan, Temagami, Timiskaming, Moose Cree, Fort Albany, Kashechewan, Attawapiskat and Weenusk. ## 2. DECLARATION OF CONFLICT OF INTEREST Chair Walsh called for disclosures of actual, potential, or perceived conflict of interest. Governor John Harrington declared a conflict with item 6.12 Contract with NorthernTel. ## 3. AGENDA There was one item removed from the agenda: 6.13 Approval for Contract for Interior Renovation of Admin Area A-128; And two items added to the agenda: 6.11 Approval of Lease Agreement with Materials Joining Innovation Centre 6.14 Approval for Tuition Fee Increase Moved by: C. Stringer Motion 12-02-22 Seconded by: P. Hamilton THAT the agenda for Meeting No. 459 of the Board of Governors of Northern College of Applied Arts & Technology dated March 8, 2022 be adopted as amended. Carried ## 4. PRESENTATIONS ## 4.1 Indigenous Education Initiative Present Penner introduced presenters Trudy Wilson, Manager of Indigenous Services and Initiatives, and Dean Lessard, Dean of Community Services and Learning Excellence & Innovation Department. This initiative will offer Indigenous education programming for Northern College faculty, staff and students in an adult learning model designed to ensure a common base of knowledge regarding terminology, history, bias, stereotypes, treaty rights, understanding and situating contemporary issues and applying the knowledge to the learning environment. Four online asynchronous modules are being developed for staff and faculty which will also be open to Board members to participate. ## 4.2 Listening to Diverse Voices President Penner invited Chief Cultural Officer Susan Hunter to present. Northern College will be presenting 'We are Listening: Social Media in Action' at the upcoming Colleges & Institutes Canada (CICan) annual conference in Halifax April 25 th . ## 5. CONSENT AGENDA The Chair asked if any governor wished to comment on or remove any items from the Consent Agenda. - 5.1 Receive Board Committee Minutes - 5.2 Program Advisory Committee Appointments (no appointments) - 5.3 Program Advisory Meeting Schedule - 5.4 Board of Governors' Work Plan - 5.5 Correspondence and Information Report Moved by: J. Harrington Motion 13-02-22 Seconded by: P. Hamilton THAT the Consent Agenda items be approved, including all applicable motions. ## 5.1 Receive Board Committee Minutes THAT the Board of Governors receive Board Committee Minutes Carried ## 6. DISCUSSION ITEMS ## 6.1 Approval of Minutes of Meeting #458 held January 11, 2022 Moved by: E. Poulin Motion 14-02-22 Seconded by: C. Reasbeck THAT the Board of Governors approve minutes of meeting #458 held January 11, 2022 as presented. Carried ## 6.2 Board Goals President Penner provided an overview and presented a framework to move forward to a final product for September 2022 Board Planning meeting. ## 6.3 Approval of Budget Expenditures Senior V.P. Mitch Dumas requested Board approval for continued operating expenses from April 1 to May 10 until the new budget is presented at the May 10 th Board meeting. Moved by: K. Wojtus Motion 15-02-22 Seconded by: E. Poulin THAT the Board of Governors approve continued operating expenditures, in a fiscally responsible manner, from April 1, 2022 to May 10, 2022, not to exceed total expenditures of $7.5 million. Carried ## 6.4 Verbal Report on 2022-2023 Budget President Penner reported the 2022-23 budget is in its final stages of development and will be presented for approval at our May Board meeting, once again reflecting a year-end surplus, consistent with the previous 5 years. We are on solid financial footing thanks to Senior V.P. Dumas and his team. ## 6.5 Appointment of Chartered Bank Senior V.P. Mitch Dumas is asking for a one-year extension to be approved. Further discussions will take place in 2022 to negotiate a longer-term contract beginning in 2023 Moved by: K. Wojtus Motion 16-02-22 Seconded by: J. Harrington THAT the appointment of the Royal Bank of Canada as the College's principal banker be extended for one year, to December 31, 2022; and THAT the appointment of the following chartered banks also be extended for one year for the provision of services in Haileybury, Kirkland Lake and Moosonee: Bank of Nova Scotia and Canadian Imperial Bank of Commerce. Carried ## 6.6 Approval of Health Care Fees Executive Director McEachern presented changes to health care fees. Acknowledging the increase to International Health Plan fees is concerning. a review of other Ontario colleges confirms the new Northern College fee will be in the provincial mid-range of such fees. Moved by: A. Robichaud Motion Seconded by: R. Mathews 17-02-22 THAT the Northern College Board of Governors approve the proposed 2022-23 Domestic and International Student Health Plan fees as presented. Carried ## 6.7 Program Approvals V.P. Aaron Klooster presented on the proposed post-secondary program approvals. General Construction Carpentry Techniques-Apprenticeship Ontario College Certificate is the last of Northern College's suite of apprenticeship programs to request approval as an Ontario College certificate. The Committee of Presidents has encouraged Ontario Colleges to grant an exit credential for apprentices who complete their final level of training where equivalency can be demonstrated. Gaining an Ontario College post-secondary credential can benefit apprentices who seek further study options or travel to different jurisdictions. Graduation numbers will increase as a result of this approach, further benefitting Northern College in a number of ways, including growth of alumni Computer Programming Ontario College Diploma will expand out of our cluster of credentials in computer technologies by partnering with Algonquin College on this Ontario 2-year diploma for Computer Programming. This arrangement will work in a similar fashion as our Business-Agriculture partnership with Algonquin College. Northern College will be the college issuing the credential. All courses can be delivered virtually, and the entire second year of the program will be offered online. There is local student and employer demand for this program which will attract different applicants outside of our existing Computer Engineering Technician 2-year diploma applicants. Moved by: C. Stringer Motion 18-02-22 Seconded by: E. Poulin THAT the Board of Governors approve: - General Construction Carpentry Techniques-Apprenticeship Ontario College Certificate; and - Computer Programming Ontario College Diploma; Carried ## 6.8 Approval of Insurance Premium Payment Senior V.P. Mitch Dumas requested approval for the annual insurance premium payment, estimated at $470K + applicable taxes. The insurance premium has increased by $60K over last year. Moved by: P. Hamilton Motion Seconded by: K. Wojtus 19-02-22 THAT the Board of Governors approve an insurance premium payment to Aon Reed Stenhouse Inc. for a maximum payment of $435,000 + applicable taxes to bind the policies for insurance coverage of Northern College, beginning April 1, 2022. Carried ## 6.9 Approval of Revised Board Policies President Penner reviewed policy changes recommended by the Board Policy Review Committee. One modification was recommended to strengthen language for C-4 President Contract. Chair Walsh thanked committee for their contribution with 2021-2022 board policy review. Moved by: C. Stringer Motion 20-02-22 Seconded by: C. Reasbeck THAT the Board of Governors approve the following policies, as revised with recommendation: B-3 Indigenous Relationships with Indigenous Peoples B-12 Travel Expenses Board Members - B-14 Reappointment of Board Members - B-21 Investment Policy - C-4 President Contract with recommended change - C-7 President Emeritus - D-1 General Executive Restraint - D-2 Communication with the Board - D-6 Naming of Facilities - B-17 Protocol for Naming Facilities - D-16 Risk Management ## 6.10 Materials Joining Innovation Centre (MaJIC) Annual Report President Penner encouraged the Board to review report provided by Mr. Molyneaux. Moved by: E. Poulin Motion Seconded by: H. Studholme 21-02-22 THAT the Board of Governors receive the 2022 Materials Joining Innovation Centre Annual Report. Carried ## 6.11 Approval of Lease Agreement with Materials Joining Innovation Centre Addition to agenda. President Penner provided overview on behalf of Mr. Molyneaux. Moved by: K. Wojtus Motion 22-02-22 Seconded by: J. Harrington THAT the Board of Governors approve a Lease Agreement with Materials Joining Innovation Centre for facilities located at the Kirkland Lake Campus, effective April 1, 2022 to March 31, 2027. Carried ## 6.12 Approval of Contract with NorthernTel: WAN Services Having declared a conflict, Governor Harrington did not vote on the motion. Chief Information Officer, Fred Nickner presented. NorthernTel continues to be the provider of choice as they service the James Bay coast and is the most accessible service provider for Employment Options. Moved by: H. Studholme Motion Seconded by: K. Wojtus 23-02-22 THAT the Board of Governors approve the request to continue with NorthernTel as provider for the College's WAN service, at a cost of $78,900+HST per year, for a five (5) year period starting April 1, 2022 and ending March 31, 2027. Carried ## 6.13 Approval for Contractor for Interior Renovation of Admin Area A128 Timmins Campus Removed from agenda. Carried ## 6.14 Approval of Tuition Fee Increase Addition to agenda. President Penner presented. Our private partner has requested a tuition increase for the Graduate Certificate programs. This proposed increase would commence September 2023 and would be in line with competitive rates for private sector international enrolment in the Toronto area. Justification for the increase includes rising costs that have been incurred with no increase in tuition for the past two years. | Moved by: | J. Harrington | Motion | | --- Source: [https://www.northerncollege.ca/uploads/2025/07/BoardMeeting459.pdf](https://www.northerncollege.ca/uploads/2025/07/BoardMeeting459.pdf)