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BOARD OF GOVERNORS MEETING #468

Friday, September 15, 2023 9:00 am Haileybury Campus

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BOARD OF GOVERNORS MEETING #468

Date:

Friday, September 15, 2023 9:00 am Haileybury Campus

Time:

Location:

PRESENT:

Board:

J. Molyneaux, Chair

  • D. Naveau, First Vice-Chair

K. Wojtus, Second Vice-Chair

C. Ellis

  • C. Crawford

  • D. Chaudhari

  • D. Patel

A. Penner, President & CEO

E. Poulin

K. Bains

K. Bird

K. Grenke

J. Harrington

P. Hamilton

Staff:

  • G. MacDougall, A/Senior Vice-President Academic & Student Success

  • L. Hanes, Executive Assistant, Office of the President and Board of Governors

  • M. Dumas, Senior Vice-President Corporate Services

  • S. Hunter, Chief Cultural Officer, Marketing, Communications and External Relations

Regrets:

  • F. Nickner, Chief Information Officer and Director of Information Technology

  • L. Innes

  • M. Metatawabin, Governor-at-Large

1. Call to Order

  • 1.1 Remarks from Chair

Board Chair Jeff Molyneaux called the meeting to order and welcomed everyone to Haileybury Campus for the first Board meeting of the term. He introduced the new governors joining the Board: Dixit Patel, Connor Crawford, Daisy Bains, Dhruvraj Chaudhari, and Kraymr Grenke.

1.2 Acknowledgement of Territory

We begin by acknowledging that we are on the traditional and territorial lands of the Cree, Oji-Cree, Ojibway, and Algonquin homelands. We acknowledge these ancestral lands that we are gathered on, which continue to interconnect us all and remind us that we are all treaty people. First Nation communities now located on these lands include: Mattagami, Matachewan, Flying Post, Wahgoshig, Taykwa Tagamou and Metis Peoples Region #3.

2. Declaration of Conflict of Interest

Chair Molyneaux called for disclosures of actual, potential, or perceived conflicts of interest. Governors Eric Poulin and John Harrington declared a conflict with item 5.8 Approval for External Auditor Extension.

3. Approval of Agenda

The Chair asked if there were any additions or modifications to the agenda. None received.

Moved by:

P. Hamilton

Motion 57-09-23

Seconded by: D. Naveau

THAT the agenda for the Northern College Board of Governors Meeting #468 dated September 15, 2023, be adopted as presented.

Carried

4. Consent Agenda

The Chair asked if any governor wished to comment on or remove any items from the Consent Agenda. None noted.

Moved by:

E. Poulin

Motion

Seconded by: K. Wojtus

58-09-23

THAT the Board of Governors approves Consent Agenda items, including all applicable motions.

Carried

4.1. Receive Board Committee Minutes

THAT Board Committee Minutes be received.

Carried

  • 4.2. Program Advisory Appointments
  • 4.3.1 M. Bigras - Recommendation for Appointment to Instrumentation
  • 4.3.2 L. Straatman - Recommendation for Appointment to Business
  • 4.3.3 J. Elomaa - Recommendation for Appointment to Business

THAT the Board of Governors approve the following Program Advisory Committee appointments:

  • -Jeremy Elomaa to the Business and Office Administration Program Advisory Committee
  • -Michael Bigras to the Instrumentation and Control Engineering Technician Program Advisory Committee
  • -Louise Straatman to the Business and Office Administration Program Advisory Committee

Carried

5. Discussion Items

5.1 Approval of Minutes of Meeting #467 held June 13, 2023

Chair Molyneaux asked for any changes to the Minutes presented. Governor Ken Wojtus noted that he was not present at the May meeting. His attendance will be removed. Edit to the date in section 5.5.

Moved by:

C. Ellis

Motion 59-09-23

Seconded by: J. Harrington

THAT the Board of Governors approves the minutes of meeting #467 held June 13, 2023, as presented.

Carried

  • 5.2 Reaffirmation of Northern College Vision and Mission

Moved by:

P. Hamilton

Motion

Seconded by: D. Chaudhari

60-09-23

THAT the Board of Governors reaffirm the Northern College Vision and Mission as presented.

Carried

  • 5.3 Approval of Board of Governors’ Statement of Purpose

Moved by:

D. Patel

Motion

Seconded by: K Bird

61-09-23

THAT the Board of Governors’ Statement of Purpose be approved as presented.

Carried

  • 5.4 Approval of Delegation of Duties to the Executive Committee

Moved by:

D. Patel

Motion

Seconded by: P. Hamilton

62-09-23

THAT the Board of Governors approve delegation of duties to the Executive Committee as presented.

Carried

  • 5.5

Approval of Board Goals

Moved by:

C. Ellis

Motion 63-09-23

Seconded by: K. Wojtus

THAT the Board of Governors approve the 2023-2024 Board Goals as amended. Carried B o a r d o f G o v e r n o r s M e e t i n g # 4 6 8 - S e p t e m b e r 1 5 , 2 0 2 3 - P a g e | 4

5.6 Approval for 2023-24 Board of Governors Work Plan

President Penner reviewed the 2023-24 Work Plan. This document guides the work of the Board throughout the year, though items may be shifted as needed and approved by the Board Executive.

Moved by:

D. Patel

Motion 64-09-23

Seconded by: D. Naveau

THAT the Board of Governors approve the 2023-2024 Board of Governors Work Plan as presented.

Carried

  • 5.7 Appointment of Members to Board Standing Committees
  • 5.7.1. Policy Review Committee
  • 5.7.2. Board Vacancy Nominating Committee
  • 5.7.3. Audit Committee
  • 5.7.4. Ad-hoc Committee(s) (as required)

All governors were invited to participate on the Board Standing Committees. The Board Chair and President are ex-officio members of all committees.

A re-examination of the Ontario Not-for-profit Corporations Act revealed that the Audit Committee can be made up of currently serving Board members, so long as the majority are not officers or employees of the corporation. The Chair and President are ex-officio members and at least two other non-officers are invited to join the committee. The Treasurer acts as a resource to the committee only.

Moved by: K. Wojtus Seconded by: J. Harrington

Motion

65-09-23

THAT the Board of Governors appoint Board members to Standing Committees as follows:

Board Policy Review Committee:

  • J. Molyneaux, A. Penner, C. Crawford, D. Patel, and J. Harrington

Board Vacancy Nominating Committee:

  • J. Molyneaux, A. Penner, K. Wojtus, E. Poulin, and D. Patel

Board Audit Committee:

  • J. Molyneaux, A. Penner, K. Bird, C. Ellis, and K. Grenke

Board Bylaw 1 Review Ad-hoc Committee:

  • J. Molyneaux, A. Penner, K. Wojtus, D. Naveau, and D. Bains

Carried

5.8 Approval for External Auditor Extension

Senior Vice-President Mitch Dumas presented a new contract for the College’s auditors. KPMG has been recommended as the auditor of choice.

Having declared a conflict with this item Governors Poulin and Harrington abstained from voting.

Moved by:

D. Patel

Motion 66-09-23

Seconded by: P. Hamilton

THAT the Board of Governors appoint KPMG as provider of Audit Services, for a threeyear period starting October 1st, 2023 and ending August 31st, 2026.

Carried

5.9 Higher Education Summit

The Executive has recommended that the Board fund seven governors to attend the Higher Education Summit this year. While we have gained savings by switching to flight passes for governor travel, the cost for accommodation have increased. This will account for approximately 50% of the Board’s travel budget for the 2023-24. Priority will be: the executive, the new governors, those who have not attended before, then anyone else interested in attending.

| Moved by: | C. Crawford Motion | |

Source: https://www.northerncollege.ca/uploads/2025/07/BoardMeeting468.pdf