# BOARD OF GOVERNORS MEETING #469 Tuesday, November 7, 2023 1:00 pm Timmins Campus | | | |---|---| | Type | PDF | | Size | 129 KB | [Open original PDF →](https://www.northerncollege.ca/uploads/2025/07/BoardMeeting469.pdf) Referenced from: [Board of Governors](/pages/about/board-of-governors/) ## Document text ## BOARD OF GOVERNORS MEETING #469 Date: Tuesday, November 7, 2023 1:00 pm Timmins Campus Time: Location: ## PRESENT: Board: J. Molyneaux, Chair D. Naveau, First Vice-Chair K. Wojtus, Second Vice-Chair A. Penner, President & CEO C. Crawford D. Chaudhari D. Patel E. Poulin K. Bains K. Bird K. Grenke J. Harrington P. Hamilton Staff: - G. MacDougall, A/Senior Vice-President Academic & Student Success - L. Hanes, Executive Assistant, Office of the President and Board of Governors - M. Dumas, Senior Vice-President Corporate Services - S. Hunter, Chief Cultural Officer, Marketing, Communications and External Relations - F. Nickner, Chief Information Officer and Director of Information Technology Regrets: C. Ellis - L. Innes M. Metatawabin, Governor-at-Large ## 1. Call to Order 1.1 Remarks from Chair Board Chair Jeff Molyneaux called the meeting to order and welcomed everyone to Timmins Campus. ## 1.2 Acknowledgement of Territory We begin by acknowledging that we are on the traditional and territorial lands of the Cree, Oji-Cree, Ojibway, and Algonquin homelands. We acknowledge these ancestral lands that we are gathered on, which continue to interconnect us all and remind us that we are all treaty people. First Nation communities now located on these lands include: Mattagami, Matachewan, Flying Post, Wahgoshig, Taykwa Tagamou and Metis Peoples Region #3. ## 2. Declaration of Conflict of Interest Chair Molyneaux called for disclosures of actual, potential, or perceived conflicts of interest. None declared. ## 3. Approval of Agenda The Chair asked if there were any additions or modifications to the agenda. Governor Grenke asked to add Board Communication to the agenda. Moved by: P. Hamilton Motion 72-11-23 Seconded by: K. Grenke THAT the agenda for the Northern College Board of Governors Meeting #469 dated November 15, 2023, be adopted as amended. Carried ## 4. Presentation ## 4.1 Media and Advocacy Training Kyle Gennings, Communications and Government Relations Officer, provided media and advocacy training to the Board of Governors. He described how media coverage occurs in our catchment area, how news is created and distributed, as well as the speed of news. He provided tips for being a spokesperson, including consistently keeping to the public relations plan, being comfortable in silence, and providing a statement instead of a live interview. Governors may be asked to advocate on behalf of the College and are provided with key messages, as issues arise. Generally, the President is the spokesperson for the College and all media inquiries will be referred to them. Chair Molyneaux thanked Mr. Gennings for sharing his knowledge and experience in managing media and advocacy opportunities with the Board. ## 5. Consent Agenda The Chair asked if any governor wished to comment on or remove any items from the Consent Agenda. None noted. Moved by: J. Harrington Motion Seconded by: P. Hamilton 73-11-23 THAT the Board of Governors approves Consent Agenda items, including all applicable motions. - 5.1. Receive Board Committee Minutes THAT Board Committee Minutes be received. - 5.2. Program Advisory Committee Schedule - 5.3. Program Advisory Appointments 5.3.1 Recommendation for Appointment to Police Foundations PAC THAT the Board of Governors approve the appointment of Tammy Gregoire to the Police Foundations Program Advisory Committee. Carried - 5.4. Correspondence and Information Report Carried ## 6. Discussion Items - 6.1 Approval of Minutes of Meeting #468 held September 15, 2023 Chair Molyneaux asked for any changes to the Minutes presented. None received. Moved by: E. Poulin Motion Seconded by: K. Wojtus 74-11-23 THAT the Board of Governors approves the minutes of meeting #468 held September 15, 2023, as presented. ## 6.2 Update on Board Goals In support of the Board's goal to establish professional development sessions on common interests of governors, President Penner shared the results of the PD survey. The majority expressed a preference for sessions to be held in concurrence with Board meetings. The top four topics will be developed into education sessions hosted at the following Board meetings: Advocacy and media relations - November College funding sustainability - January Finance and investment questions - March Risk management - May ## 6.3 Update from the Board Policy Review Committee The Board Policy Review Committee met on October 27 th .to review and amend several Board policies. Dr. Penner summarized the changes: - -All policies have updated branding and formatting. - -The date of review and the motion will be updated for today's meeting. - -D-7, D-13 and D-14 have no major changes - -D-11 has a minor change to the background section for clarity - -C-8, section 4 was edited for clarity - -D-4 aligned part of the background to be more in alignment with PAC handbook - -B-18 changes are mainly for clarity, also to reflect actual practice Moved by: D. Patel Seconded by: K. Grenke Motion 75-11-23 THAT the Board of Governors approve the following policies, as revised: B-18 Board Information System C-8 Terminating the President's Contract D-4 Program Advisory Committees D-7 Language Services Policy D-11 Asset Protection Policy D-13 Insurance D-14 Commitment to Quality Carried The Board Chair thanked the Committee for their continued work to keep the Board Policies up to date. ## 6.4 Update from Board Vacancy Nominating Committee The Board Vacancy Nominating Committee met on October 27 th to review six applications submitted as a result of recent advertising. The BVNC continues to focus on indigeneity and Equity, Diversity, and Inclusion in their search for candidates, while recognizing regional representation as an important factor for anticipated vacancies. The recommendations represent regions outside of Timmins. The BVNC recommends the addition of three of the candidates to the roster for upcoming vacancies: - -Danielle Bélanger Corbin - -Gary Fortin - -Colleen Tapas Hookimaw No motion is needed at this time. When a vacancy arises, a recommendation to appoint one of the applicants on the roster will be brought to the Board. ## Board Chair Extension Proposal from MCU After the Committee met, a proposal from the Ministry of Colleges and Universities was brought to the attention of the President. It proposes to amend Ontario Regulation 34/03 under the Ontario Colleges of Applied Arts and Technology Act , 2002, enabling the extension to the term of a Board Chair for a period of two years beyond the current limit of six years. Following the extension, the member would not be eligible for reappointment or re-election to the Board. This is intended to support effective institutional governance by allowing the Board to retain Chairs with the experience and expertise needed to support board decision-making. Boards would have additional flexibility to maintain continuity of leadership and ensure an orderly Board Chair transition. Governor Harrington agreed that a one-year extension could contribute to continuity on the Board. Governor Hamilton reminded o the importance for this to be an elected process, not an appointment. The proposal is currently open to public feedback through the Ministry's website. Board members are encouraged to participate through the website or to submit feedback directly to the President by email. ## 6.5 Program Approval Acting Senior Vice-President MacDougall presented NORT 01245 - Accommodation and Human Rights Management program for approval. This program has been condensed from three to two semesters. It is not currently OSAP-eligible and requires board approval to apply for funding. | Moved by: | K. Grenke Motion | | --- Source: [https://www.northerncollege.ca/uploads/2025/07/BoardMeeting469.pdf](https://www.northerncollege.ca/uploads/2025/07/BoardMeeting469.pdf)