BOARD OF GOVERNORS MEETING #471
Tuesday, March 19, 2024 1:00 pm Timmins Campus
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BOARD OF GOVERNORS MEETING #471
Date:
Tuesday, March 19, 2024 1:00 pm Timmins Campus
Time:
Location:
PRESENT:
Board:
J. Molyneaux, Chair
D. Naveau, First Vice-Chair
D. Chaudhari
D. Patel
E. Poulin
K. Bains
M. Dumas, President & CEO
K. Bird
K. Grenke
J. Harrington
P. Hamilton
Staff:
-
D. Lessard, Senior Vice-President Academic
-
G. MacDougall, A/Senior Vice-President Corporate Services
-
L. Hanes, Executive Assistant, Office of the President and Board of Governors
-
S. Hunter, Chief Cultural Officer, Marketing, Communications and External Relations
-
F. Nickner, Chief Information Officer and Director of Information Technology
Guests:
Tiffany Cecchetto, Partner, KPMG
Regrets:
K. Wojtus, Second Vice-Chair
M. Metatawabin, Governor-at-Large
- C. Crawford
L. Innes
C. Ellis
1. Call to Order
- 1.1 Remarks from Chair
Board Chair Jeff Molyneaux called the meeting to order and welcomed everyone to Timmins Campus. He introduced the Board’s guest, Tiffany Cecchetto from KPMG, who will present to the Board on Finance and Investment Questions.
1.2 Acknowledgement of Territory
We begin by acknowledging that we are on the traditional and territorial lands of the Cree, Ojibway, Algonquin and Region #3 of the Métis peoples. We acknowledge these ancestral lands that we are gathered on, which continue to interconnect us all and remind us that we are all treaty people. First Nation communities now located on these lands include: Temagami, Timiskaming, Matachewan, Mattagami, Apitipi Anicinapek, Taykwa Tagamou, Beaverhouse, Flying Post, Moose Cree, Fort Albany, Kashechewan, and Attawapiskat Weenusk.
2. Declaration of Conflict of Interest
Chair Molyneaux called for disclosures of actual, potential, or perceived conflicts of interest. Governor Harrington declared a conflict with item 6.7. Chair Molyneaux declared a conflict with item 7.3.
3. Approval of Agenda
The Chair asked if there were any additions or modifications to the agenda. None requested.
Moved by:
J. Harrington
Motion 12-03-24
Seconded by: K. Grenke
THAT the agenda for the Northern College Board of Governors Meeting #471 dated March 19, 2024, be adopted as presented.
Carried
4. Presentations
- 4.1 Finance and Investment Questions
- -Tiffany Cecchetto, Partner, KPMG
Chair Molyneaux introduced Tiffany Cecchetto, a partner from KPMG, the accounting firm that conducts the financial audits for the College. One of the Board ‘s goals is to host professional development sessions for items of common interest. One topic identified in the PD survey is understanding the types of questions that Board members should be asking regarding the College finances and investments.
Ms. Cecchetto guided the Board in examining the Statement of Financial position. This document is a snapshot of the College’s finances: assets, including unrestricted and capital, and liabilities. Governors can ask about the collectability of any assets the College has the right to receive and whether the College has enough funds in the bank to cover any debts.
She reviewed the Statement of Operations, including revenues and expenses, the Statement of Changes in Net Assets, including the differences between unrestricted, internally restricted and endowment funds, and the Statement of Cash Flows. Important questions include identifying variances between action and budgeted amounts, year-over-year changes and plans for any surplus. She highlighted best practices, such as using a separate bank account for each fund and reporting to the Board each quarter. Board members can quickly calculate whether all expenses can be covered by cash, short-term investments, or other investments to satisfy all cash obligations.
Finally, Ms. Cecchetto discussed the Board’s governance role in oversight, risk management and compliance.
The Board Chair thanked Ms. Cecchetto on behalf of the Board.
5. Consent Agenda
The Chair asked if any governor wished to comment on or remove any items from the Consent Agenda. No items were removed from the consent agenda.
Moved by:
E. Poulin
Motion 13-03-24
Seconded by: D. Patel
THAT the Board of Governors approves Consent Agenda items, including all applicable motions.
Carried
- 5.1. Receive Board Committee Minutes
THAT Board Committee Minutes be received.
Carried
- 5.2. Program Advisory Committee Schedule
- 5.3. Program Advisory Appointments
THAT the Board of Governors approve the appointment of Tom Fought to the Business Program Advisory Committee.
AND THAT the Board of Governors approve the appointment of Daniel Porter to the Social Service Worker/Addictions and Mental Health Worker Program Advisory Committee.
AND THAT the Board of Governors approve the appointment of Denise Plante-Dupuis to the Social Service Worker/Addictions and Mental Health Worker Program Advisory Committee.
AND THAT the Board of Governors approve the appointment of Lindsay Verdu to the Business Program Advisory Committee.
Carried
- 5.4. Board Goals
- 5.5. Board Work Plan
- 5.6. Correspondence and Information Report
6. Discussion Items
- 6.1 Approval of Board Minutes
Chair Molyneaux asked for any changes to the Minutes presented. None received.
Moved by:
D. Patel
Motion 14-03-24
Seconded by: J. Harrington
THAT the minutes of Board Meeting #470 held January 23, 2023 be approved as presented.
Carried
6.2 Report from Board Policy Review Committee
The Board Policy Review Committee met on February 28, 2024, and discussed recommended changes to several Board policies. Chair Molyneaux reviewed the recommended changes to the policies B-18, C-6, D-12 and D-15.
There were no questions or recommended changes to the draft policies.
Moved by:
K. Bird
Motion 15-03-24
Seconded by: D. Chaudhari
THAT the Board of Governors approve the following policies, as revised:
B-19 Board Monitoring System
C-6 Incidents Involving the College President
D-12 Financial Matters
D-15 Staff Relations
6.3 Approval of Budget Expenditures
Acting Senior Vice-President MacDougall reminded that the fiscal year ends on March 31st. The budget will be approved at the May Board meeting. In the absence of an approved budget, the Board is requested to approve funds for operational financial requirements between April 1 and May 14, 2024.
Moved by:
K. Grenke
Motion
Seconded by: D. Naveau
16-03-24
THAT the Board of Governors approve continued operating expenditures, in a fiscally responsible manner, from April 1, 2024 to May 14, 2024, not to exceed total expenditures of $7.5 million.
Carried
6.4 Approval of Tuition and Ancillary Fee Schedule
Chief Information Officer Nickner explained the government’s decision that domestic tuition remains frozen for at least 3 years. An approximately 3% increase in ancillary fees is recommended, equal to $46 for domestic students and $45 for international oncampus students.
Investigation and negotiation have resulted in a change in healthcare providers for international students. The cost to international students is lower but provides greater coverage and services as an OHIP alternative.
PURES has also submitted an increase in ancillary fees for students attending the PURES campus. This increase is just under 20%.
Governors asked about the option to opt out of certain ancillary fees, which is only available for healthcare, and which fees are exempt from protocol. Only fees collected on behalf of students, determined by referendum, would be exempt from protocol, as they are not included in the Minister’s Binding Policy.
Moved by:
D. Patel
Motion
Seconded by: D. Naveau
17-03-24
THAT the Board of Governors approve the proposed 2024-2025 fees as presented in this report.
Carried
Carried
6.5 Winter Enrolment Report
Senior VicePresident Lessard thanked the Institutional Research and Registrar’s Office for their work on this enrolment report. He identified apprenticeship, preparatory, and contract training areas for future growth as revenue streams. There are also opportunities for targeted recruitment of women in trades and men in community services.
Self-identifying Indigenous students are mainly mature learners who need consideration to ensure student success. International students are currently mainly from India, which will be improved through diversification. Non-postsecondary education includes alternative options for innovative approaches to access, including career advancement and workforce training.
6.6 Approval of Annual Insurance Premium
A/SVP MacDougall reported on the types of insurance the College holds on property, equipment, cybersecurity, and other things. The College Consortium negotiates together to achieve the best insurance rates.
Moved by:
K. Bird
Motion 18-03-24
Seconded by: K. Grenke
THAT the Board of Governors approve an insurance premium payment to Aon Reed Stenhouse Inc. for a maximum payment of $401,000 + applicable taxes to bind the policies for insurance coverage of Northern College, beginning April 1, 2024.
Carried
6.7 Approval of Security Contract
Governor Harrington reported a conflict for this item and abstained from the vote.
Mr. MacDougall explained that of the nine proposals for the security contract that were received, the evaluation committee recommends the Commissionaires be granted the contract. Previously, the Timmins Campus and residence building were under separate contracts. This contract brings them under the same company.
Governors asked regarding the transition between companies. The guards would remain the same and be employed by the new security company, ensuring service continuity. They also asked about whether local companies had been considered. The new BOBI rules incorporated in the Broader Public Sector Procurement Directive require companies with local presence to be given higher consideration. The rates were also reviewed; with an increase in the number of hours and specific duties, the total difference to this contract is approximately $20,000.
Moved by:
D. Patel
Motion 19-03-24
Seconded by: E. Poulin
THAT the Board of Governors approve the Commissionaires as provider for Security Services for the Timmins Campus & Student Residence, for a five (5) year period starting April 1, 2024 to March 31, 2029. Carried
6.8 Program Approval: RN Prescribing
SVP Lessard presented a program available to registered nursing graduates that would allow them to prescribe certain medications. This is not necessarily a high-profit program but a service to our catchment areas. It would help to alleviate local pressures on emergency services and other healthcare. While it would qualify for OSAP, it is not currently incentivized by grants.
| Moved by: | D. Chaudhari Motion | |
Source: https://www.northerncollege.ca/uploads/2025/07/BoardMeeting471.pdf