# BOARD OF GOVERNORS MEETING #472 Tuesday, May 14, 2024 1:00 pm Kirkland Lake Campus | | | |---|---| | Type | PDF | | Size | 301 KB | [Open original PDF →](https://www.northerncollege.ca/uploads/2025/07/BoardMeeting472.pdf) Referenced from: [Board of Governors](/pages/about/board-of-governors/) ## Document text ## BOARD OF GOVERNORS MEETING #472 Date: Tuesday, May 14, 2024 1:00 pm Kirkland Lake Campus Time: Location: ## PRESENT: Board: - J. Molyneaux, Chair - D. Naveau, First Vice-Chair - C. Ellis - D. Patel - E. Poulin - F. Gibbons M. Dumas, President & CEO K. Wojtus, Second Vice-Chair K. Bains K. Bird K. Grenke Staff: - D. Lessard, Senior Vice-President Academic - G. MacDougall, A/Senior Vice-President Corporate Services - L. Hanes, Executive Assistant, Office of the President and Board of Governors - S. Hunter, Chief Cultural Officer, Marketing, Communications and External Relations - L. Michel, Manager Risk, Safety & Security Regrets: - C. Crawford - D. Chaudhari - J. Harrington L. Innes - M. Metatawabin, Governor-at-Large P. Hamilton ## 1. Call to Order - 1.1 Remarks from Chair Board Chair Jeff Molyneaux called the meeting to order and welcomed everyone to the Kirkland Lake Campus. He welcomed a presenter to the Board: Lonny Michel, Manager, Risk, Safety and Security at Northern College. He also introduced the Board's newest LGIC appointee, Fred Gibbons. ## 1.2 Acknowledgement of Territory We begin by acknowledging that we are on the traditional and territorial lands of the Cree, Ojibway, Algonquin, and region #3 of the Métis peoples. We acknowledge these ancestral lands that we are gathered on, which continue to interconnect us all, and remind us that we are all treaty people. First nation communities now located on these lands include: Mattagami, Matachewan, Apitipi Anicinapek, Taykwa Tagamou, and Flying Post. ## 2. Declaration of Conflict of Interest Chair Molyneaux called for disclosures of actual, potential, or perceived conflicts of interest. Governor Poulin declared a conflict with item 6.3 -Approval of 2024-2025 Budget. ## BOARD OF GOVERNORS STATEMENT OF PURPOSE The Northern College Board of Governors is responsible to govern effectively: - to ensure Northern College is successfully managed; - to achieve Northern College's mission; and - to remain responsive to community need and emerging opportunity. The Board of Governors is accountable to students, employees, employers, Indigenous Peoples and the communities Northern College serves. The Board of Governors is also accountable to the citizens of Ontario because the college is publicly funded. ## 4. Presentations - 4.1 Risk Management - -Lonny Michel, Manager Risk, Safety, and Security Chair Molyneaux introduced Lonny Michel, the Manager for Risk, Safety and Security at Northern College. One of the Board 's goals is to host professional development sessions for items of common interest. One topic identified in the PD survey is understanding the Board's role in Risk Management. Mr. Michel defined risk and guided the Board through the risk management process. He reviewed some questions to begin talking about risk, mitigation strategies to reduce the likelihood and impact of the risk, and the determination of acceptable exposure to accomplish ends. Risk management removes silo-based decision-making to ensure the larger picture is considered when managing resources across the College. Risk tolerance and risk appetite are determined strategically. The College uses a bow-tie assessment as a risk management tool. The types of risks included are financial, health & safety, legal and compliance, operational, and strategic. This is a living tool; it is everchanging and follows trends. It highlights areas of concern with a heat map, and decision-makers create objectives and action items to reduce those risks. The Board Chair thanked Mr. Michel on behalf of the Board. ## 5. Consent Agenda The Chair asked if any governor wished to comment on or remove any items from the Consent Agenda. No items were removed from the consent agenda. Moved by: K. Grenke Motion Seconded by: E. Poulin 25-05-24 THAT the Board of Governors approves Consent Agenda items, including all applicable motions. Carried Carried B o a r d o f G o v e r n o r s M e e t i n g # 4 7 2 -M a y 1 4 , 2 0 2 4 - P a g e | 2 ## 3. Approval of Agenda The Chair asked if there were any additions or modifications to the agenda. None requested. Moved by: D. Patel Motion 24-05-24 Seconded by: C. Ellis THAT the agenda for the Northern College Board of Governors Meeting #472 dated May 14, 2024, be adopted as presented. Carried - 5.1. Receive Board Committee Minutes - 5.2. Program Advisory Committee Schedule THAT Board Committee Minutes be received. ## 5.3. Program Advisory Appointments THAT the Board of Governors approve the appointment of Noella Rinaldo and Mike Scott to the Business Program Advisory Committee. AND THAT the Board of Governors approve the appointment of Bailey Skeavington, Julianne Schuh, Katerina Beard, Katrine Prudhomme, Dana Bonsall, Debbie Jolly, Jennifer Whelan, and Julia Mathew to the Office Administration Program Advisory Committee. AND THAT the Board of Governors approve the appointment of Suzanne Hachez to the Social Services Worker/Addictions and Mental Health Worker Program Advisory Committee. AND THAT the Board of Governors approve the appointment of Heather Vaillancourt, Batbayar Baatar, Hugh Drummond, Norm Ladouceur, Brendan Zuidema, James McDougall, Mark Melanson, David Capstick, Jean-Paul Chiasson, Kevin Melong, Thomas Hopkins, and Thomas Palangio to the Mining Engineering Technician Program Advisory Committee. AND THAT the Board of Governors approve the appointment of James Fizzell and Susan Tesluk to the Technology and Trades Program Advisory Committee. Carried - 5.4. Board Goals - 5.5. Board Work Plan - 5.6. Correspondence and Information Report ## 6. Discussion Items ## 6.1 Approval of Board Minutes Chair Molyneaux asked for any changes to the Minutes presented. None received. Moved by: K. Bird Motion 26-05-24 Seconded by: K. Wojtus THAT the minutes of Board Meeting #471 held March 19, 2024, be approved as presented. Carried ## 6.2 Approval of 2024-2025 Business Plan Senior Vice-President Lessard presented the internal and external versions of the 20242025 Business Plan. He described the process by which this plan was developed; a committee was struck with representatives of all areas of the College. Sub-committees were assigned for each pillar of the Strategic Plan. They drafted objectives and validated them with staff in each relevant department. The committee determined nine objectives for the upcoming year. Some objectives include creating outdoor learning space for integration with the Indigenous Learning Outcomes, focusing on communication to all areas of the college, assigning training coaches for onboarding new staff, and cross-training to ensure staffing needs are covered in the summer months and throughout the year during leaves. Mr. Lessard reflected on the lessons learned through his first time going through this process in his new position. He thanked Melissa Lalonde, Kyle Gennings and the Marketing Team for their efforts on the Business Plan presented. Members of the Board asked about communicating with the Unions to ensure consultation and understanding of the purpose of cross-training. This is a benefit to all staff, as well as to the organization. Mr. Lessard also addressed the use of the word 'integrate' in the plan, as many of these ideas have been used in the College for some time. The goal of their inclusion in the plan is for these processes to be formally documented and to ensure the goals are accomplished within the set timeframe. The Business Plan explains how the College will dedicate resources and fully operationalize these goals. | Moved by: K. Grenke | Motion | | --- Source: [https://www.northerncollege.ca/uploads/2025/07/BoardMeeting472.pdf](https://www.northerncollege.ca/uploads/2025/07/BoardMeeting472.pdf)