# INFORMATION TECHNOLOGY PROCEDURE # IT-3 PR-1 Access to the College internal network, Information Technology (IT) resources and the College wired, and wireless internet is enabled by the College's IT department at the request of College departmental managers or designated departmental employees for employees, students, contractors, guests, or v | | | |---|---| | Type | PDF | | Size | 111 KB | [Open original PDF →](https://www.northerncollege.ca/uploads/2025/09/IT-3-PR-1-Information-Technology-and-Network-Terms-of-Use-Procedure.pdf) Referenced from: [Technology & IT Support](/pages/student-services/technology/) ## Document text ## INFORMATION TECHNOLOGY PROCEDURE # IT-3 PR-1 SUBJECT ## PROCEDURES ## ACCESS Access to the College internal network, Information Technology (IT) resources and the College wired, and wireless internet is enabled by the College's IT department at the request of College departmental managers or designated departmental employees for employees, students, contractors, guests, or visitors at the College. Unauthorized use of the College's network is strictly prohibited and subject to criminal prosecution. ## AUTHORIZED USERS All authorized Users will have an expectation of privacy; however, all use of College networked resources is logged, and network administrators have access to all email, including data in transit. If an infraction is suspected, the traffic and files will be investigated in accordance with the applicable College process to ensure compliance with Northern College policy, and with federal, provincial, and municipal law. By accessing and using this network, Users are consenting to such monitoring and information retrieval by Northern College. ## Employees - Are provided with a Northern College User ID and email account. - Are required to use their College provisioned email account for all communications of a work or academic nature. - Are responsible for protecting the College's confidential information, when using email. - Work with e-mails they receive from others at the College with confidentiality as required. - Must take all reasonable steps to ensure that the intended recipients of emails, require the College's information and are authorized to receive the College's information. - Must ensure when forwarding email, the 'thread' only includes information the recipient should be receiving. - Should 'archive' relevant emails and permanently purge irrelevant ones, when their mailbox is full. Purging or deletion of emails only removes the email from an individual's account. The College's backup and archival processes will preserve a copy. - Will use the College owned and provisioned devices and network resources for all work-related computing and electronic communication as the College controls and secures information that resides on its own System. Personal devices can be used for college related work provided that the conditions below are met and adhered to: -  Written authorization must be obtained from their direct supervisor/manager. -  Their personal device must be examined and/or approved by the College's IT department. -  Their personal device must remain password protected to login and/or unlock the device. -  Employees who intend to use a personal device to access their College email account will be migrated to the College's cloud system with multi-factor authentication (MFA) enabled. -  The College's IT department reserves the right to deny a personal device from accessing the College's network and/or systems should it not meet proper security requirements. - Will be required to create a password that meets the security requirements outlined by the College's IT department and will be required to change their password every six (6) months. | ISSUE DATE | SUPERSEDES | MANDATORY REVIEW DATE | REFERENCE | SECTION | PAGE OF | | --- Source: [https://www.northerncollege.ca/uploads/2025/09/IT-3-PR-1-Information-Technology-and-Network-Terms-of-Use-Procedure.pdf](https://www.northerncollege.ca/uploads/2025/09/IT-3-PR-1-Information-Technology-and-Network-Terms-of-Use-Procedure.pdf)